Property & Facilities Administrator
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Key skills for this role
About the Role
Lynx International is hiring a Property & Facilities Administrator to manage administrative functions across real estate, facility management, and trading divisions. The role involves maintaining property records, preparing reports, coordinating with tenants and vendors, and supporting various teams.
Key Skills for This Role
Responsibilities
- Maintain accurate property records, lease documents, and payment logs
- Coordinate with tenants, vendors, and in house teams for service requests and updates
- Prepare daily/weekly Excel trackers, reports, and project logs
- Assist in invoicing, petty cash records, and basic expense monitoring
- Handle documentation for facility related operations, AMC renewals, and fit out works
- Support internal marketing efforts with Canva or digital content coordination
- Ensure compliance with company processes and timely documentation flow
- Act as an admin support hub for operations, accounts, and trading teams
Requirements
- 2–3 years of hands on experience in property or facilities administration in the UAE
- Solid knowledge of MS Office, especially Excel (data tracking, reporting)
- Experience in basic accounting, petty cash handling, and invoice tracking
- Well organized, detail oriented, and proactive in task follow ups
- Strong verbal and written communication skills in English
- Bachelor’s degree in Business Administration or related field preferred
Full Job Posting
About The Role
- We are hiring a committed and detail oriented Property & Facilities Administrator to manage the end to end administrative functions across our real estate, facility management, and trading divisions.
- You’ll be responsible for maintaining property records, preparing reports, tracking payments, coordinating with tenants and vendors, and supporting various teams including fit outs, digital marketing, and procurement.
Key Responsibilities
- Maintain accurate property records, lease documents, and payment logs
- Coordinate with tenants, vendors, and in house teams for service requests and updates
- Prepare daily/weekly Excel trackers, reports, and project logs
- Assist in invoicing, petty cash records, and basic expense monitoring
- Handle documentation for facility related operations, AMC renewals, and fit out works
- Support internal marketing efforts with Canva or digital content coordination
- Ensure compliance with company processes and timely documentation flow
- Act as an admin support hub for operations, accounts, and trading teams
Requirements
- 2–3 years of hands on experience in property or facilities administration in the UAE
- Solid knowledge of MS Office, especially Excel (data tracking, reporting)
- Experience in basic accounting, petty cash handling, and invoice tracking
- Exposure to digital marketing (social media posts, Canva, basic tools) is a strong plus
- Prior involvement in documentation, lease tracking, and service coordination
- Well organized, detail oriented, and proactive in task follow ups
- Ability to multitask across property, fit out, and trading related admin roles
- Strong verbal and written communication skills in English
- Bachelor’s degree in Business Administration or related field preferred
About The Company
- Lynx International is a multi vertical group headquartered in Dubai Production City, specializing in Real Estate Services, Integrated Facility Management, Technical Contracting, Interior Decor Fit outs and Global Trading.
- We deliver cutting edge, cost efficient, and AI integrated solutions to landlords, developers, and enterprises across the UAE, MENA and ASIA region.
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