Project Secretary to the COO
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Key skills for this role
About the Role
PIPECARE Group is seeking a Project Secretary to support the COO and operational teams with calendar management, meeting coordination, project documentation, and reporting. The role requires a Bachelor's degree and 1-3 years of experience working with senior management.
Key Skills for This Role
Responsibilities
- Manage the COO's calendar, meetings, travel arrangements, and correspondence
- Prepare meeting agendas, minutes, presentations, and reports
- Coordinate with project managers and department heads
- Track project schedules, milestones, and action items
- Monitor project documentation and maintain records
- Prepare operational and project status reports for management
- Follow up on decisions made by the COO and ensure timely completion of assigned tasks
- Assist with budgeting, procurement, contracts, and coordination
- Organize executive meetings, board meetings, and project review sessions
- Maintain confidentiality of sensitive business information
Requirements
- Bachelor's degree (Engineering, Business Administration, or related field)
- 1 3 years’ experience working with senior management level
- Proficient in using MS office applications
- Hold traits/skills of data and info confidentiality and privacy
- Experience in working with different cultures
- Attention to Details, Multitasking, Time Management and with good communication skills
Full Job Posting
Position Summary
- Project Secretary to the COO (Chief Operating Officer) is an administrative and coordination role that supports both the COO and operational/project teams.
Job Functions, Responsibilities & Authorities
- Manage the COO's calendar, meetings, travel arrangements, and correspondence.
- Prepare meeting agendas, minutes, presentations, and reports.
- Coordinate with project managers, and department heads.
- Track project schedules, milestones, and action items.
- Monitor project documentation and maintain records.
- Prepare operational and project status reports for management.
- Follow up on decisions made by the COO and ensure timely completion of assigned tasks.
- Assist with budgeting, procurement, contracts, and coordination.
- Organize executive meetings, board meetings, and project review sessions.
- Maintain confidentiality of sensitive business information
Skills/Experience
- Bachelor's degree (Engineering, Business Administration, or related field).
- 1 3 years’ experience working with senior management level
- Proficient in using MS office applications.
- Hold traits/ skills of data and info confidentiality and privacy.
- Experience in working with different cultures
- Attention to Details, Multitasking, Time Management and with good communication skills
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