Project Coordinator
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Key skills for this role
About the Role
Aggreko is looking for a Project Coordinator in Riyadh to support events and projects across KSA and the Middle East. The role involves manpower planning, logistics coordination, subcontractor management, and administrative support.
Key Skills for This Role
Responsibilities
- Responsible for manpower planning and resources coordination of events and projects across Middle East
- Coordinate comprehensive logistics, including accommodation, transport, flights, and visa arrangements
- Manage subcontractors, ensuring their seamless deployment to projects and events
- Drive daily communication with internal and external stakeholders
- Provide direct and proactive support to Project Managers
- Prepare comprehensive reports, maintain files and records, and ensure validity of critical documentation
- Ensure strict adherence to all project/event specific requirements and company policies
- Oversee Purchase Order issuance to vendors and subcontractors
- Manage administrative personnel as needed
- Implement robust document control
Requirements
- Minimum of 2 years of relevant customer service/contract administration experience in a B2B environment, preferably within rental operations
- Working knowledge of Microsoft Office and ERP/CRM systems such as Salesforce and M3
- Good written and verbal communication with attention to detail
- Ability to manage multiple tasks, maintain data accuracy and meet service level expectations
- Self driven, organised and willing to learn all aspects of the hire lifecycle
Full Job Posting
Role Overview
- Bring your energy to Aggreko as Project Coordinator based in Riyadh.
- You will provide meticulous back of house project coordinating support for awarded events and projects across KSA and the broader Middle East.
- This role will support the smooth allocation of manpower and fleet, working closely with Service Managers, Project Administrators, and Coordinators.
What you’ll do as Project Coordinator
- Responsible for manpower planning and resources coordination of events and projects across Middle East.
- Coordinate comprehensive logistics, including accommodation, transport, flights, and visa arrangements, to ensure timely deployment of personnel.
- Manage subcontractors, ensuring their seamless deployment to projects and events.
- Drive daily communication with internal and external stakeholders, fostering strong relationships and coordination with various Aggreko support functions.
- Provide direct and proactive support to Project Managers, anticipating and fulfilling all requirements for successful project and event execution.
- Prepare comprehensive reports, meticulously maintain files and records, and ensure the validity of critical documentation.
- Ensure strict adherence to all project/event specific requirements and company policies.
- Oversee meticulous Purchase Order (PO) issuance to vendors and subcontractors, securing financial and operational alignment.
- Manage administrative personnel as needed, providing guidance and oversight of the day to day task execution.
- Implement robust document control, ensuring accuracy, accessibility, and compliance.
- Oversee all general administrative and coordination tasks.
- Undertake ad hoc responsibilities as required to support the dynamic project and event needs.
You are
- Minimum of 2 years of relevant customer service/ contract administration experience in a business to business environment, preferably within rental operations.
- Working knowledge of Microsoft Office and ERP/CRM systems such as Salesforce and M3.
- Good written and verbal communication with attention to detail.
- A collaborative lead with results oriented approach, through functional mentorship and proactive problem solving.
- Ability to manage multiple tasks, maintain data accuracy and meet service level expectations.
- Self driven, organised and willing to learn all aspects of the hire lifecycle.
Here’s what you’ll get
- Competitive compensation package
- Industry leading benefit plans including medical insurance
- Continuous training and development with career growth opportunities
- Safety focused culture
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