Project Coordinator

Role overview

Responsibilities

• Support day-to-day project administration and coordinate project tasks across team members.
• Schedule meetings, prepare agendas, record minutes, and distribute action items.
• Maintain project calendars, plans, schedules, reports, registers, and status updates.
• Support document control, filing, and accurate maintenance of project records.
• Track actions, deliverables, deadlines, milestones, resources, equipment, and material requirements.
• Act as a liaison between project teams, stakeholders, departments, banks, and other parties.
• Prepare correspondence, reports, presentations, announcements, and regular progress updates.
• Update project management systems and highlight potential delays, risks, issues, and roadblocks.
• Support project expense tracking and preparation of basic budget reports.
• Promote collaboration and contribute to a positive project delivery environment.

Qualifications

• BEng, diploma, vocational degree, or equivalent qualification.
• CAPM certification or an equivalent project management certification.
• More than five years of professional experience.
• At least three years of experience supporting projects in airport, live operational, or major infrastructure environments.
• Regional Middle East experience is preferred.

Required skills

• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Proactive problem-solving ability and capacity to work independently.
• Strong interpersonal skills and ability to work within multidisciplinary teams.
• Proficiency in project management and collaboration tools.
• Advanced Microsoft Office skills, particularly Excel, Word, PowerPoint, and Outlook.
• Experience with project documentation, reporting, scheduling, and progress tracking.

Employer information