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Program Support Coordinator
Action for Boston Community Development
Boston, USA
Full-time
Entry
Hybrid
USD 46283-46283 yearly
Discovered 1 weeks ago
Free
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Key Responsibilities
- Oversee general office needs such as ordering office supplies through approved vendors and coordinate maintenance of all office equipment.
- Collect and maintain department files.
- Prepare for onsite and offsite meetings by finding space, order food, creating flyer/advertisement if needed, find a venue, work with outside vendors, coordinate with IT, and secure any needed documents to create Purchase Orders to facilitate payment to vendors.
- Manage central outreach supply inventory (condoms, tabling supplies etc.)
- Manage shipments to delivery sites including ordering, overseeing the courier services for subcontracted sites, including scheduling deliveries and pick-ups of educational materials, and provide technical assistance to delivery site staff regarding compliance with ABCD and pharmacy protocols, including procedures for ordering, contraceptive logs, and perpetual inventory.
- Ensure required payment for supplies, and other necessary forms are received by ABCD Finance staff.
- Manage inventory of all office supplies and order monthly or as needed.
- Check mail daily and distribute as needed.
- Manage pick up of recycling and trash containers.
- Perform other general office related duties as assigned and required.
- Assist with the preparation of workshop materials.
- Support program outreach and Health Services tabling opportunities.
- Follow-up with partner organizations to host program workshops.
- Organize inventory and order program supplies.
- Assist with tracking metrics for program cohort participation and maintaining cohort participation
- Assist Family Training Institute Specialist with tracking of training participants’ payments and ensuring payment is received by Accounts Payable.
- Support printing needs for upcoming groups/trainings, as needed.
- Maintain training Institute page on ABCD website and Family Planning website of all upcoming trainings. This includes sending training updates to Public Information/Marketing for chargebacks.
- Maintain all supplies and educational supplies for trainings, and mailing educational packages to training participants as needed.
- Maintain a response spreadsheet for all training participation. Assist with preparation of certificates of completion and contact hours.
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