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Administrative Assistant
Action for Boston Community Development
Boston, USA
Full Time, Temporary
Entry · 1+ years experience
Onsite
USD 21.93-21.93 hourly / hour
Discovered Yesterday
Free
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Key Responsibilities
- This is a temporary role, slated to end in November 2026
- Oversee the departments’ clerical functions and general office procedures; provide necessary assistance to staff in completing assignments as deemed necessary.
- Maintain departmental records for miscellaneous correspondence, telephone conversations and in-house communications.
- Work closely with other agency departments, through leadership directive, concerning purchasing, personnel, payroll and other administrative matters.
- Perform miscellaneous administrative tasks (e.g., coordinating the use of office space by other departments, scheduling meetings, record-keeping, filing, etc.)
- Handle administrative paperwork as needed.
- Assess monthly parent fees and fees collected, log weekly parent fee charges and payments, follow-up with parents regarding payments, gives Program Director pertinent information needed for monthly report.
- Perform other related duties as assigned from time to time.
Skills, Knowledge and Expertise
- Demonstrated knowledge of and sensitivity to the educational and socioeconomic needs of the children and families served.
- Excellent written and verbal communication as well as interpersonal skills.
- Ability to handle sensitive family situations in a non-threatening and professional manner.
- Keyboarding skills, computer literacy and familiarity with various applications such as database, word processing, e-mail and internet.
- Knowledge of neighborhoods served by programs and city-wide services relevant to the programs population.
- Proven ability to keep accurate written records and documentation.
- Ability to work with culturally and ethnically diverse low-income population.
- Possess bilingual ability where appropriate, translating as needed.
- Must be able to work independently without intensive supervision.
- Must be able to balance and prioritize work load and have strong time management skills.
- Maintain professional boundaries in relationships with staff and families.
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