Program & Operations Assistant

• Coordinates daily operational logistics across the School, including facility work requests, equipment use, and shipping/receiving coordination and communication between other departments.
• Coordinates academic program materials.
• Assists with contract documentation processing, expense logging, and inventory tracking for office and instructional supplies.

Administrative Support to the Dean & Front Office Reception

• Acts as the primary point of contact and receptionist for the office, greeting visitors, managing incoming calls/emails, and answering general program inquiries.
• Provides administrative support to the Office of the Dean, including calendar management, scheduling meetings, preparing documents, and managing incoming/outgoing mail.

• Minimum Certificate or Diploma in Office Administration, Business Administration, or a related field. Combination of related education may be considered.
• Minimum 2 years of progressively responsible administrative support experience, preferably in a post-secondary or complex educational environment.
• Direct experience with academic scheduling software and committee support/minute-taking is preferred
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and/or Google Suite (Docs, Sheets, Slides), and database/scheduling software.
• Strong organizational and time-management skills with high attention to detail in a fast-paced environment.
• Superior written and oral communication skills for effective minute-taking and stakeholder interaction.
• Ability to handle confidential data, act with discretion, and exercise sound judgment.

Olds College offers a competitive benefit plan:

• Extended Health, Dental, and Prescription Drugs benefits

• ‘Olds College in the Community’ volunteer leave
• Professional development and opportunities for growth, including employee and family tuition waivers

We thank all individuals for their interest in this position.

We appreciate the time involved for candidates in the application process.

At this time, please note only those selected for interviews will be contacted.

Olds College is committed to an equitable, diverse, and inclusive workplace.

We welcome applications from all qualified persons.

We encourage applications from women, Indigenous Peoples, racialized persons, persons with disabilities and persons of any sex, sexual orientation, gender identity or gender expression.