Procurement Specialist
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Key skills for this role
About the Role
AECOM seeks a Procurement Specialist I to support end-to-end Procure-to-Pay operations using Coupa P2P. The role involves purchasing, supplier enablement, and stakeholder coordination to achieve operational KPIs and compliance.
Key Skills for This Role
Responsibilities
- Review and validate PRs against policies, budgets, and approval matrices; convert to POs in Coupa P2P
- Manage PO lifecycle including amendments, change orders, closures, and receipt support
- Coordinate with Accounts Payable to resolve invoice exceptions
- Maintain accurate master data for suppliers/items and support catalog setup
- Run compliant competitive quotes for low to medium complexity buys
- Support category initiatives with data extraction from Coupa
- Enable and onboard suppliers in Coupa in line with due diligence and HSE/ESG requirements
- Monitor delivery performance and support corrective actions
- Apply AECOM procurement policy, ethics, and delegation of authority
- Adhere to Saudi regulatory/tax requirements and internal controls
- Provide basic Coupa guidance to end users
- Update dashboards/KPIs and identify process improvements
Requirements
- BSc in Supply Chain Management or related field
- 3 5 years of procurement experience handling indirect and direct categories
- Hands on experience with Coupa P2P
- Proficiency in Excel for bid comparisons and spend analysis
- Understanding of basic contracting terms and 3 way match controls
- Working knowledge of Saudi procurement and VAT practices
- English proficiency required
Full Job Posting
Role Summary
- We seek a Procurement Specialist I to support end to end Procure to Pay (P2P) operations, covering both indirect and direct categories.
- You will execute day to day purchasing in Coupa P2P, ensure timely PR to PO conversion, enable suppliers, and partner with stakeholders and Accounts Payable to achieve operational KPIs, compliance, and value.
Key Responsibilities
- Review and validate PRs against policies, budgets, and approval matrices; convert to POs in Coupa P2P with accurate terms, coding, and delivery details.
- Manage PO lifecycle: amendments, change orders, closures, and receipt support; ensure on time issuance for operational continuity.
- Coordinate with AP to resolve invoice exceptions (price/quantity mismatches, 3 way match issues, missing receipts).
- Maintain accurate master data for suppliers/items; support catalog setup and controls to drive on contract buying and compliance.
- Track and action PR/PO cycle time SLAs; communicate status proactively to requesters and stakeholders.
- Run compliant competitive quotes for low to medium complexity buys; analyze bids using total cost of ownership criteria.
- Support category initiatives with data extraction from Coupa (spend, compliance, usage); suggest demand consolidation opportunities.
- Engage suppliers to confirm availability, lead times, and delivery performance; escalate risks early.
- Enable and onboard suppliers in Coupa in line with due diligence and HSE/ESG requirements; maintain complete audit trails.
- Ensure orders reflect contract terms and rate cards where agreements exist; flag gaps to category leads.
- Monitor delivery performance and support corrective actions with suppliers to meet service levels.
- Apply AECOM procurement policy, ethics, and delegation of authority; enforce approval workflows in Coupa.
Qualifications
- BSc in Supply Chain Management (or related field).
- 3–5 years of procurement experience handling both indirect and direct categories.
- Hands on experience with Coupa P2P (requisition to PO, supplier enablement, catalog usage, approvals, receipts, invoice exception support).
- Proficiency in Excel/Sheets for bid comparisons and spend analysis; familiarity with ERP integrations to P2P.
- Understanding of basic contracting terms (Incoterms, delivery, warranty) and 3 way match controls.
- Working knowledge of Saudi procurement and VAT practices; strong documentation and audit discipline.
- Customer focus, urgency, and ownership; strong communication in cross functional settings.
- Analytical thinking and detail orientation; ability to prioritize across multiple requests.
- Ethical judgement, confidentiality, and adherence to controls.
- English proficiency required.
Additional Information
- All newly hired employees are required to attend an in person Day 1 onboarding at an AECOM office location as a condition of employment.
- AECOM offers comprehensive benefits including medical, dental, vision, life, AD&D, disability, paid time off, leaves, voluntary benefits, perks, flexible work options, well being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, a
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