Procurement Specialist
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Key skills for this role
About the Role
AECOM seeks a Procurement Specialist I to support end-to-end Procure-to-Pay operations using Coupa P2P. The role involves reviewing purchase requisitions, managing PO lifecycle, resolving invoice exceptions, and ensuring compliance with policies and Saudi regulatory requirements.
Key Skills for This Role
Responsibilities
- Review and validate purchase requisitions against policies and budgets; convert to purchase orders in Coupa P2P
- Manage PO lifecycle including amendments, change orders, closures, and receipt support
- Coordinate with Accounts Payable to resolve invoice exceptions
- Maintain accurate master data for suppliers and items; support catalog setup
- Run compliant competitive quotes for low to medium complexity buys
- Engage suppliers to confirm availability, lead times, and delivery performance
- Ensure orders reflect contract terms and rate cards
- Adhere to AECOM procurement policy, ethics, and Saudi regulatory/tax requirements
- Provide Coupa guidance to end users and promote best practices
- Update dashboards and KPIs related to procurement cycle time and compliance
Requirements
- BSc in Supply Chain Management or related field
- 3 5 years of procurement experience handling indirect and direct categories
- Hands on experience with Coupa P2P
- Proficiency in Excel for bid comparisons and spend analysis
- Understanding of basic contracting terms and 3 way match controls
- Working knowledge of Saudi procurement and VAT practices
- English proficiency required
Full Job Posting
Role Summary
- We seek a Procurement Specialist I to support end‑to‑end Procure‑to‑Pay (P2P) operations, covering both indirect and direct categories.
- You will execute day‑to‑day purchasing in Coupa P2P, ensure timely PR‑to‑PO conversion, enable suppliers, and partner with stakeholders and Accounts Payable to achieve operational KPIs, compliance, and value.
Key Responsibilities
- Review and validate PRs against policies, budgets, and approval matrices; convert to POs in Coupa P2P with accurate terms, coding, and delivery details.
- Manage PO lifecycle: amendments, change orders, closures, and receipt support; ensure on‑time issuance for operational continuity.
- Coordinate with AP to resolve invoice exceptions (price/quantity mismatches, 3‑way match issues, missing receipts)
- Maintain accurate master data for suppliers/items; support catalog setup and controls to drive on‑contract buying and compliance.
- Track and action PR/PO cycle time SLAs; communicate status proactively to requesters and stakeholders.
- Run compliant competitive quotes for low to medium complexity buys; analyze bids using total‑cost‑of‑ownership criteria.
- Support category initiatives with data extraction from Coupa (spend, compliance, usage); suggest demand consolidation opportunities.
- Engage suppliers to confirm availability, lead times, and delivery performance; escalate risks early.
- Enable and onboard suppliers in Coupa in line with due‑diligence and HSE/ESG requirements; maintain complete audit trails.
- Ensure orders reflect contract terms and rate cards where agreements exist; flag gaps to category leads.
- Monitor delivery performance and support corrective actions with suppliers to meet service levels.
- Apply AECOM procurement policy, ethics, and delegation of authority; enforce approval workflows in Coupa.
Qualifications
- BSc in Supply Chain Management (or related field).
- 3–5 years of procurement experience handling both indirect and direct categories.
- Hands‑on experience with Coupa P2P (requisition to PO, supplier enablement, catalog usage, approvals, receipts, invoice exception support).
- Proficiency in Excel/Sheets for bid comparisons and spend analysis; familiarity with ERP integrations to P2P.
- Understanding of basic contracting terms (Incoterms, delivery, warranty) and 3‑way match controls.
- Working knowledge of Saudi procurement and VAT practices; strong documentation and audit discipline.
- Customer focus, urgency, and ownership; strong communication in cross‑functional settings.
- Analytical thinking and detail orientation; ability to prioritize across multiple requests.
- Ethical judgement, confidentiality, and adherence to controls.
- English proficiency required.
Benefits
- Medical, dental, vision, life, AD&D, disability benefits
- Paid time off, leaves of absences, voluntary benefits, perks
- Flexible work options, well being resources, employee assistance program
- Business travel insurance, service recognition awards
- Retirement savings plan, employee stock purchase plan
About AECOM
- AECOM is the global infrastructure leader, committed to delivering a better world.
- As a trusted professional services firm, we solve clients’ complex challenges in water, environment, energy, transportation and buildings.
- AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025.
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