Procurement Manager / Assistant Procurement Manager
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Key skills for this role
About the Role
TXM Solutions seeks a Procurement Manager or Assistant Procurement Manager to oversee direct and indirect procurement, supply chain planning, and import/export logistics for a perfume and cosmetics manufacturing company.
Key Skills for This Role
Responsibilities
- Source and procure fragrance oils, alcohol, chemicals, and production raw materials
- Manage sourcing of packaging materials including bottles, caps, pumps, labels, cartons, gift boxes, and display packaging
- Develop and maintain relationships with local and international suppliers
- Negotiate pricing, payment terms, contracts, and delivery schedules
- Prepare procurement plans based on sales forecasts, production schedules, and retail replenishment requirements
- Monitor inventory levels and maintain optimal stock to avoid shortages or excess inventory
- Manage international shipments from purchase order to final delivery
- Coordinate with freight forwarders, shipping lines, airlines, and customs brokers
- Handle import/export documentation including commercial invoices, packing lists, Bills of Lading, Air Waybills, Certificates of Origin, and customs clearance requirements
- Manage indirect procurement for office supplies, IT equipment, warehouse consumables, and marketing materials
- Support Marketing and Retail teams by sourcing VM materials, POS displays, exhibition booths, and promotional items
- Evaluate supplier performance based on quality, cost, delivery, and service
Requirements
- Bachelor's degree in Supply Chain Management, Business Administration, Logistics, or related field
- Minimum 7 years of relevant procurement experience
- At least 3 years in a managerial role handling a team
- Experience in perfume, cosmetics, personal care, or manufacturing highly preferred
- Proven experience in sourcing fragrance oils, packaging materials, and managing import/export logistics
- Hands on experience in demand planning and inventory management
- Experience handling indirect procurement including office, IT, and marketing purchases
- Strong negotiation, analytical, and supplier management skills
- Proficiency in ERP systems (SAP, Oracle, Microsoft Dynamics, Odoo, or similar) and advanced Microsoft Excel
Full Job Posting
Position Overview
- Procurement Manager / Assistant Procurement Manager at TXM Solutions in Nad Al Hammar, Dubai, UAE.
- Full time head office role.
Key Responsibilities
- Source and procure fragrance oils, alcohol, chemicals, and production raw materials.
- Manage sourcing of packaging materials including bottles, caps, pumps, labels, cartons, gift boxes, and display packaging.
- Develop and maintain relationships with local and international suppliers.
- Negotiate pricing, payment terms, contracts, and delivery schedules.
- Identify alternative suppliers and implement cost saving initiatives.
- Prepare procurement plans based on sales forecasts, production schedules, and retail replenishment requirements.
- Monitor inventory levels and maintain optimal stock.
- Coordinate closely with Production, Warehouse, Sales, Retail Operations, R&D, and Finance teams.
- Manage international shipments from purchase order to final delivery.
- Coordinate with freight forwarders, shipping lines, airlines, and customs brokers.
- Handle import/export documentation including commercial invoices, packing lists, Bills of Lading, Air Waybills, Certificates of Origin, and customs clearance requirements.
- Optimize freight costs and ensure timely deliveries.
Indirect Procurement
- Manage procurement for office stationery, IT equipment, warehouse consumables, maintenance contracts, retail supplies, and corporate gifts.
- Support Marketing and Retail teams by sourcing VM materials, POS displays, exhibition booths, promotional items, and branded materials.
- Ensure timely procurement for product launches, retail campaigns, brand activations, trade exhibitions, and corporate events.
Supplier & Contract Management
- Evaluate supplier performance based on quality, cost, delivery, and service.
- Maintain supplier contracts and procurement records.
- Conduct periodic supplier reviews and identify opportunities for improvement.
Cost & Compliance
- Drive procurement cost savings without compromising quality.
- Ensure compliance with company procurement policies and approval processes.
- Support inventory audits and procurement reporting.
Requirements
- Bachelor's degree in Supply Chain Management, Business Administration, Logistics, or a related field.
- Minimum 7 years of relevant procurement experience, with at least 3 years in a managerial role handling a team.
- Experience in perfume, cosmetics, personal care, or manufacturing is highly preferred.
- Proven experience in sourcing fragrance oils, packaging materials, and managing import/export logistics.
- Hands on experience in demand planning and inventory management.
- Experience handling indirect procurement, including office, IT, and marketing purchases.
- Strong negotiation, analytical, and supplier management skills.
- Proficiency in ERP systems (SAP, Oracle, Microsoft Dynamics, Odoo, or similar) and advanced Microsoft Excel.
Preferred Skills
- Knowledge of international sourcing and Incoterms.
- Experience managing freight and customs clearance.
- Ability to work in a fast paced, multi site retail and manufacturing environment.
- Excellent communication, planning, and problem solving skills.
- Strong commercial acumen with a focus on continuous improvement and cost optimization.
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