Procurement Assistant / Purchasing Assistant / Procurement Coordinator

Qualifications

• Bachelor's degree or Diploma in Supply Chain Management, Logistics, Business Administration, Procurement, Finance, or a related field.
• Practical understanding of the complete purchase-to-pay (P2P) cycle, purchase requisition verification, Purchase Order (PO) creation, order tracking, and receipt verification (3-way matching).
• Hands-on experience working with enterprise resource planning (ERP) platforms or inventory/procurement systems (e.g., SAP, Oracle, NetSuite, Odoo, or Zoho Inventory).
• Proven ability to communicate effectively with suppliers, track shipment statuses, expedite delayed deliveries, resolve missing or damaged shipment claims, and manage vendor contact databases.
• Ability to gather quotes from multiple vendors, perform basic commercial evaluation and cost comparison matrices, and support preliminary supplier negotiations to secure optimal value.
• Intermediate-to-advanced knowledge of Microsoft Excel / Google Sheets (VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS, and data validation) to maintain purchasing logs, generate spending summaries, and track inventory metrics.
• Familiarity with basic inventory monitoring principles, assisting with periodic stock audits, tracking reorder points, and reconciling physical receipts with invoice documentation alongside Finance teams.
• High attention to detail in maintaining organized digital and paper trails, ensuring strict adherence to internal spending limits, authorization matrices, and ethical purchasing standards.
• Clear written and verbal communication skills with a firm, professional approach to interacting with external suppliers, logistics personnel, and internal budget owners.
• High level of integrity, problem-solving agility, strong time management skills under tight deadlines, and a continuous commitment to driving operational efficiency in the supply chain.