Principal Document Controller

Job Overview

Core Responsibilities

• Develop document management execution plans and work instructions aligned with client requirements and company standards.
• Become familiar with contract, project, EDMS, format, and document management requirements.
• Set up the project EDMS platform to meet client and company technical requirements.
• Manage staffing plans and project budgets for appropriate staffing and cost management.
• Advise project management on document management issues and interface processes.
• Coordinate documentation sharing across project teams, locations, MOPEX, and joint venture partners.
• Act as the day-to-day document management interface for clients, suppliers, and subcontractors.
• Facilitate the timely flow of technical information through the EDMS.
• Prepare and issue document status reports, including the master document register.
• Supervise document management personnel and provide performance feedback.
• Provide EDMS and procedure training to project and document management personnel.
• Maintain, improve, audit, archive, and hand over project document management records and processes.

Lead Document Management Scope

• Direct small or medium document management teams when acting as Lead Document Controller.
• Lead document management projects and coordinate discipline interfaces and deliverables.
• Plan discipline scope, deliverables, schedules, and workforce resources with the Engineering Manager.
• Maintain responsibility for progress, productivity, corrective actions, and project discipline communications.
• Act as the project-based discipline contact with project teams, customers, vendors, subcontractors, auditors, and certifying authorities.

Qualifications

• Bachelor’s degree in any stream or equivalent diploma, preferably in Computer Science.
• At least 10–15 years of document management experience with a major contractor or consultant.
• Good knowledge of EDMS software, Microsoft Office, Adobe, and industry-utilized EDMS tools.
• Computer literacy in Word, Access, PowerPoint, Excel, and Project.
• Experience with technical activities including onshore and offshore operations.
• Functional, business, industry, and leadership expertise.
• Ability to work as a team member and team leader.
• Excellent organizational, time management, communication, and decision-making skills.
• Detail-oriented, dependable, and able to manage multiple priorities.
• Certified iDocs Trainer qualification is preferred.

Reporting and Interfaces