PMO Supervisor

Company Description

Position Objective

A. Executive Project & Action Management

• Maintain a centralized management action tracking system
• Monitor execution progress of HR & Admin management directives
• Ensure action items are properly assigned, tracked, and closed
• Coordinate follow-up on operational priorities and deadlines
• Escalate unresolved or delayed matters to management

B. Cross-functional Coordination

• Coordinate between Finance, HR, Legal, OA, Brokerage, Leasing, Development, and other departments
• Facilitate smooth communication and operational alignment among stakeholders
• Resolve operational bottlenecks and execution gaps
• Support execution of group-wide initiatives and management directives

C. PMO Governance & Operational Control

• Develop and maintain PMO tracking standards and governance practices
• Establish project tracking structures and reporting mechanisms
• Monitor operational execution discipline across departments
• Ensure accountability and ownership of assigned tasks and deliverables

D. Meeting Governance & Follow-up

• Support management operational meetings and executive coordination
• Prepare and review meeting action items, minutes, and deadlines
• Monitor execution and closure status of management decisions
• Ensure timely follow-up of operational matters

E. Reporting & Dashboard Management

• Prepare operational progress and status reports
• Consolidate overdue task and escalation reports
• Maintain dashboards, trackers, and operational reporting systems
• Support HR & Admin Department reporting requirements

F. Risk Escalation & Issue Management

• Identify operational risks, delays, and execution challenges
• Escalate critical issues proactively to management
• Coordinate corrective action follow-up with relevant stakeholders
• Monitor unresolved operational and project-related matters

G. SOP & Process Execution Coordination

• Coordinate with Governance & SOP teams
• Support implementation of operational procedures and standards
• Monitor process execution gaps and compliance
• Assist in driving operational standardization and continuous improvement

Candidate Requirementsmandatory Qualifications & Experience

• Previous experience as a Personal Assistant (PA) to senior management/executives
• Experience as a Project Coordinator or PMO Coordinator
• Minimum 4–6 years of relevant experience in executive coordination, PMO, or operational management roles
• Experience handling management reporting, action tracking, and cross-functional coordination
• Strong organizational and follow-up skills

Preferred Skills

• Strong project coordination and multitasking abilities
• Excellent communication and stakeholder management skills
• Strong analytical and problem-solving capabilities
• Ability to work under pressure and manage multiple priorities
• High attention to detail and execution discipline
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word)
• Experience with project tracking tools and dashboards is an advantage