PMO Lead (Contract)
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Key skills for this role
About the Role
Airswift seeks a PMO Lead for a contract role in Doha to drive project governance, budget management, contract lifecycle, resource management, and SharePoint administration. Requires significant PMO experience and strong stakeholder management skills.
Key Skills for This Role
Responsibilities
- Support preparation and submission of annual QET OPEX and CAPEX budgets
- Monitor budget utilization and maintain forecasts and Latest Estimates (LE)
- Prepare financial reports and budget performance updates
- Conduct cost control analysis and present findings to MT Leadership Team
- Manage lifecycle of MT contracts and subscriptions, including renewals, amendments, and new agreements
- Coordinate with Legal, vendors, procurement, and internal stakeholders for contracts
- Ensure KYC compliance and budget availability before contract commitments
- Monitor contractor utilization and track contractor days against contractual limits
- Maintain and update MT Contractor Onboarding Guide
- Ensure compliance with project governance frameworks and stage gate process
- Consolidate weekly project status updates across portfolio
- Monitor project progress, risks, issues, and dependencies
Requirements
- Significant experience in a PMO, Project Controls, Project Governance, or Project Management environment
- Demonstrated experience in budget management, cost control, forecasting, and financial reporting
- Experience managing contracts, vendor engagements, and subscription services
- Proven ability to implement and maintain project governance frameworks and reporting processes
- Experience supporting audits, compliance activities, and document management systems
- Strong stakeholder management and coordination skills
- Excellent organizational and planning abilities
- Strong analytical and reporting capabilities
- Effective communication and presentation skills
- Proficiency in SharePoint administration and document control
- Ability to manage multiple priorities in a fast paced environment
- High attention to detail and commitment to governance and compliance standards
Full Job Posting
Position Overview
- The PMO Lead is responsible for driving project governance, promoting project management best practices, and ensuring effective budget and cost control across the organization.
- This role serves as a central coordination point for contracts, subscriptions, resource management, project reporting, SharePoint administration, audit readiness, and internal communications.
- The successful candidate will bring extensive PMO experience, strong stakeholder management and coordination skills, and a proven track record of implementing and maintaining project management frameworks and governance processes.
Key Responsibilities
- Budget Management and Cost Control: Support preparation and submission of annual QET OPEX and CAPEX budgets; monitor budget utilization and maintain forecasts; prepare financial reports; conduct cost control analysis.
- Contracts and Subscription Management: Manage lifecycle of MT contracts and subscriptions; coordinate with Legal, vendors, procurement; ensure KYC compliance; maintain accurate records.
- Resource Management: Monitor contractor utilization; maintain Contractor Onboarding Guide; promote awareness of onboarding processes.
- Project Governance and Portfolio Management: Ensure compliance with governance frameworks; support stage gate process; consolidate weekly project status updates; monitor risks and dependencies.
- Audit and Compliance Support: Support internal and external audits; maintain project documentation; coordinate collection of audit evidence.
- SharePoint Administration and Document Control: Own and maintain PMO SharePoint sites; ensure document control practices; manage user permissions; improve SharePoint structure.
- Administrative Coordination: Work with Administrative Assistants; coordinate contractor visits and logistics; assist with meeting room reservations and events.
- Internal Communications and Reporting: Develop communication materials; support presentations and reports; create content for Town Hall meetings and leadership presentations.
Required Experience
- Significant experience in a PMO, Project Controls, Project Governance, or Project Management environment.
- Demonstrated experience in budget management, cost control, forecasting, and financial reporting.
- Experience managing contracts, vendor engagements, and subscription services.
- Proven ability to implement and maintain project governance frameworks and reporting processes.
- Experience supporting audits, compliance activities, and document management systems.
Key Competencies
- Strong stakeholder management and coordination skills.
- Excellent organizational and planning abilities.
- Strong analytical and reporting capabilities.
- Effective communication and presentation skills.
- Proficiency in SharePoint administration and document control.
- Ability to manage multiple priorities in a fast paced environment.
- High attention to detail and commitment to governance and compliance standards.
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