Personal Assistant to CEO & Office Coordinator

Role Overview

CEO Support

• Provide comprehensive administrative and day-to-day support to the CEO.
• Manage the CEO’s calendar, appointments, meetings, and schedules.
• Coordinate internal and external meetings and prepare related arrangements.
• Prepare correspondence, documents, presentations, reports, and other materials.
• Handle confidential information and coordinate communications and follow-ups on behalf of the CEO.
• Organize travel arrangements and follow up on pending tasks.

Office Procurement and Administration

• Manage purchasing requirements for the Abu Dhabi office.
• Coordinate procurement of supplies, stationery, equipment, refreshments, and other office requirements.
• Obtain quotations, compare suppliers, and coordinate purchases in line with approvals.
• Maintain records of purchases, suppliers, invoices, and related documentation.
• Coordinate with suppliers and service providers to ensure timely delivery and quality.
• Monitor office requirements and support smooth day-to-day office operations.

Events and Office Activities

• Plan, coordinate, and support company events and activities at the Abu Dhabi office.
• Coordinate venues, suppliers, catering, invitations, logistics, and event-related requirements.
• Coordinate internal teams and external suppliers to complete arrangements on time.
• Support meetings, corporate gatherings, celebrations, and other company activities.

Requirements

• Bachelor’s degree in Business Administration, Management, Communications, or a related field is preferred.
• 2–5 years of relevant experience as a Personal Assistant, Executive Assistant, Office Coordinator, Administrative Coordinator, or similar role.
• Previous experience supporting a CEO, Managing Director, or senior executive is highly preferred.
• Strong organizational, time-management, written communication, and verbal communication skills in English.
• Arabic language skills are preferred.
• Strong Microsoft Office skills, particularly Outlook, Word, Excel, and PowerPoint.
• Office procurement, supplier coordination, and event planning experience are advantageous.
• Ability to handle confidential information, multitask, prioritize, and work under pressure.
• Professional, proactive, responsible, detail-oriented, and confident professional presence.

Key Competencies

• Executive support and calendar management.
• Office administration, procurement, and vendor coordination.
• Event coordination and logistics.
• Communication, organization, time management, and confidentiality.
• Attention to detail, multitasking, prioritization, and professionalism.

Work Location

• The role is based in Abu Dhabi and requires in-person work.