Personal Assistant
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Key skills for this role
About the Role
LINCOLN STAR REAL ESTATE DEVELOPMENT seeks a Personal Assistant to provide high-level administrative and operational support to the CEO. The role requires strong organizational skills, professionalism, and the ability to manage multiple priorities in a fast-paced real estate environment.
Key Skills for This Role
Responsibilities
- Manage the CEO's calendar, appointments, meetings and travel arrangements
- Prepare correspondence, reports, presentations and meeting minutes
- Screen calls, emails and inquiries and handle them appropriately
- Maintain confidential records, documents, and company files
- Coordinate with various departments and follow up on operational tasks
- Assist in monitoring project timelines, departmental performance and operational workflows
- Serve as a liaison between the CEO and internal/external stakeholders
- Draft internal memos, official letters and operational communications
- Compile data and prepare reports, dashboards, and presentations for management meetings
- Assist in implementing company policies and procedures
Requirements
- Bachelor's degree in Business Administration, Management, Real Estate, or related field
- Minimum 1 2 years of experience in executive assistance or administrative support, preferably in real estate
- Strong organizational and multitasking abilities
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to maintain confidentiality and professionalism
- Fluent in English
- Russian, Italian, or Spanish language (Required)
Full Job Posting
Job Summary
- The Assistant will provide high level administrative, operational and coordination support to the CEO of the company.
- The role requires strong organizational skills, professionalism, discretion and the ability to manage multiple priorities in a fast paced real estate environment.
- The ideal candidate will act as a key point of coordination between departments, clients and management to ensure smooth daily operations and effective execution of business activities.
Key Responsibilities
- Manage the CEO’s calendar, appointments, meetings and travel arrangements.
- Prepare correspondence, reports, presentations and meeting minutes.
- Screen calls, emails and inquiries and handle them appropriately.
- Maintain confidential records, documents, and company files.
- Coordinate with various departments and follow up on operational tasks.
- Assist in monitoring project timelines, departmental performance and operational workflows.
- Prepare operational summaries and status reports for management review.
- Serve as a liaison between the CEO and internal/external stakeholders.
- Coordinate meetings with clients, investors, contractors and business partners.
- Draft internal memos, official letters and operational communications.
- Compile data and prepare reports, dashboards, and presentations for management meetings.
- Maintain organized records of contracts, approvals, and operational documents.
Qualifications & Requirements
- Bachelor’s degree in Business Administration, Management, Real Estate, or related field.
- Minimum 1–2 years of experience in executive assistance or administrative support preferably within the real estate industry.
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to maintain confidentiality and professionalism at all times.
- Strong problem solving and coordination skills.
- Fluent in English.
- Russian, Italian, Spanish (Required).
Compensation
- Pay: From AED7,000.00 per month.
Working Conditions
- Full time position.
- May require flexibility in working hours based on business needs.
Work Location
- In person.
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