Operations & Site Support Coordinator

Role overview

Workplace and location

• The role is based at the Wooburn Green location and follows a hybrid working model with flexible arrangements.

Key responsibilities

• Provide administrative support to the General Manager, Sales Department, and Leadership Team members.
• Coordinate Leadership Team, Sales Team, Quarterly Business Review, conference, training, and other meetings.
• Arrange invitations, agendas, action-item follow-up, customer-secretary liaison, travel, venues, equipment, and catering.
• Gather monthly reports and collate them into the first draft of the monthly management report.
• Manage Leadership Team travel, including flights and hotel bookings, and assist with other travel arrangements.
• Coordinate with the Shared Service Centre Finance Team regarding expenses and invoices, and manage the discrepancy log.

Requirements

• At least three years of administrative experience, including work supporting senior management in a commercial environment.
• High proficiency with Microsoft Word, Excel, and PowerPoint, including the ability to use Excel formulae.
• Strong written and verbal communication skills, professional presentation, confidentiality, and excellent administrative organization.

Benefits

• Benefits include private medical insurance, life assurance, a cash health plan, pension, and free annual flu vaccinations.
• The package includes 25 vacation days plus statutory bank holidays, parental leave, family-friendly policies, and flexible working arrangements.
• Employees receive wellbeing and development support, onsite parking, electric vehicle charging points, and a Cycle to Work scheme.

Compensation

• The stated salary range is GBP 21,910 to GBP 35,056 per year.

Application notes

• Applicants should upload a CV in PDF or Word format and submit it in the same language as the job posting.