Officer - Administration
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Shamal Holding seeks an Administration Officer to support operations by managing administrative tasks, visitor inquiries, supplier coordination, and leasing documentation. Requires a Bachelor's degree and 2 years of experience in leasing administration or tenant relations.
Key Skills for This Role
Responsibilities
- Handle daily administrative tasks such as filing, data entry, document preparation, and scheduling
- Greet and assist visitors, tenants, and customers with a professional and welcoming attitude
- Provide accurate information about the destination, services, promotions, and facilities
- Manage visitor inquiries in person, by phone, email, and messaging channels
- Act as the main point of contact for suppliers, contractors, and service providers, process all invoices and coordinate with internal departments
- Prepare reports and presentations within given deadlines as required by management
- Lead and carry out PO and PR processes and administer related requests through ERP software
- Assist leasing department with day to day matters, preparing contracts, performing due diligence, and collecting related documentation
- Ensure that all tenant complaints, issues, and operational challenges are addressed regularly
- Perform agreements due diligence and collect and validate related compliance documents
- Carry out any other reasonable task as assigned by management
Requirements
- Bachelor’s Degree in Business Administration / Accounting / Finance
- Minimum of 2 years experience in leasing administration / Tenant relations
- Proficiency in MS Office and basic administrative systems
Full Job Posting
Role Overview
- Shamal Holding is a diversified investment firm that curates a unique portfolio of extraordinary investments, experiences and assets.
- As Shamal Holding continues to grow, we’re in search of an Officer Administration. In this role, you will support the operation’s team by managing the administrative requirements of the assets’ operations.
Key Responsibilities
- Handle daily administrative tasks such as filing, data entry, document preparation, and scheduling.
- Greet and assist visitors, tenants, and customers with a professional and welcoming attitude.
- Provide accurate information about the destination, services, promotions, and facilities.
- Manage visitor inquiries in person, by phone, email, and messaging channels.
- Act as the main point of contact for suppliers, contractors, and service providers, process all the invoices and coordinate the same with internal departments (finance and procurement).
- Prepare reports and presentations within the given deadlines as required by the management.
- Lead and carry out PO and PR processes and administer related requests through the assigned ERP software.
- Assist leasing department with day to day matters. Preparing contracts, perform due diligence and collect related documentation. All data to be updated and uploaded within the ERP software.
- Ensure that all tenant’s complaints, issues, and operational challenges are addressed regularly.
- Perform agreements due diligence and collect and validate related compliance documents (Insurances, Trade License, POAs, MOAs, for all tenants etc.).
- Proficiency in MS Office and basic administrative systems.
- Carry out any other reasonable task as assigned by the management.
Qualifications
- Bachelors Degree in Business Administration / Accounting / Finance.
- Minimum of 2 years experience in leasing administration / Tenant relations.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Shamal Holding
Assistant Restaurant Manager - Five Guys
Dubai, UAE
Shamal Holding seeks an Assistant Restaurant Manager for Five Guys stores in Dubai. You will lead crew members, oversee daily operations, ensure food safety and customer service, and support the General Manager. Requires
Senior Guest Experience & Manifest
Dubai, UAE
Shamal Holding is seeking a Senior Guest Experience & Manifest professional for Sky Dive Dubai. The role involves coordinating and manifesting parachutists and tandem passengers, ensuring efficient operations, and provid
Crew Member - Five Guys
Abu Dhabi, UAE
Shamal Holding is a diversified investment firm that cultivates the extraordinary. Born in Dubai, we curate a unique portfolio of extraordinary investments, experiences and asse...
Crew Member - Five Guys Abu Dhabi
Abu Dhabi, UAE
Shamal Holding is seeking a Crew Member for its Five Guys restaurant in Abu Dhabi. The role involves delivering exceptional customer service, working in various positions such as grill, fries, hospitality, and cashier. C
Crew Member - Five Guys Dubai
Dubai, UAE
Shamal Holding is seeking Crew Members for Five Guys Dubai to deliver exceptional customer service in a fast-paced restaurant environment. The role involves training in various positions including grill, fries, cashier,
Ground Controller - Level I
Dubai, UAE
Shamal Holding is seeking a Ground Controller for Sky Dive Dubai to safely manage aircraft loading, communicate with pilots, oversee skydiver landings, and handle incidents. Responsibilities include monitoring weather, c
Ground Controller - Level I
Dubai, UAE
Shamal Holding seeks a Ground Controller for Sky Dive Dubai to manage aircraft loading, communicate with pilots, oversee skydiver landings, and handle incidents. Requires 3+ years of relevant experience and a bachelor's
Upcoming Leadership Roles - Five Guys Dubai (Talent Pipeline)
Dubai, UAE
Shamal Holding is building a talent pipeline for upcoming management roles at Five Guys in Dubai. Ideal candidates will have a hospitality or business degree and at least 5 years of F&B experience. Responsibilities inclu
Assistant Restaurant Manager - Five Guys
Dubai, UAE
Senior Guest Experience & Manifest
Dubai, UAE
Crew Member - Five Guys
Abu Dhabi, UAE
Crew Member - Five Guys Abu Dhabi
Abu Dhabi, UAE
Crew Member - Five Guys Dubai
Dubai, UAE
Ground Controller - Level I
Dubai, UAE
Ground Controller - Level I
Dubai, UAE
Upcoming Leadership Roles - Five Guys Dubai (Talent Pipeline)
Dubai, UAE