Office Manager - UAE National
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Key skills for this role
About the Role
The Ministry of Community Empowerment is seeking an Office Manager to provide high-level executive and operational support to the Under Secretary. The role requires 8-10 years of experience, including at least 6 years supporting C-level executives.
Key Skills for This Role
Responsibilities
- Manage the daily operations of the Under Secretary's Office, ensuring effective planning, prioritization, and execution of all activities
- Coordinate executive calendars, high level meetings, official visits, and complex schedules
- Prepare executive briefings, reports, presentations, talking points, and correspondence for senior leadership
- Monitor strategic priorities and ensure timely follow up on action items across multiple departments
- Coordinate with internal and external stakeholders, including senior government officials and strategic partners
- Review, prioritize, and track incoming requests, ensuring timely responses and resolution
- Support the preparation of executive committee meetings, leadership forums, and official engagements
- Maintain confidentiality while handling highly sensitive information and executive documentation
- Drive continuous improvements in office operations, governance, and executive support processes
Requirements
- Bachelor's degree in Business Administration, Public Administration, Management, or a related discipline
- 8 10 years of experience, including at least 6 years supporting C level executives, CEOs, Deputy Ministers, Assistant Under Secretaries, or equivalent senior leadership
- Exceptional organizational, communication, stakeholder management, and problem solving skills
- Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word, Outlook)
- Experience within the UAE Government or semi government sector is highly preferred
Full Job Posting
Job Summary
- Provide high level executive and operational support to the Under Secretary by managing the Executive Office, coordinating strategic priorities, and ensuring the efficient execution of day to day operations.
- The role serves as a trusted partner to senior leadership, facilitating effective stakeholder engagement, executive communications, governance, and follow up on key initiatives in a fast paced government environment.
Key Responsibilities
- Manage the daily operations of the Under Secretary's Office, ensuring effective planning, prioritization, and execution of all activities.
- Coordinate executive calendars, high level meetings, official visits, and complex schedules.
- Prepare executive briefings, reports, presentations, talking points, and correspondence for senior leadership.
- Monitor strategic priorities and ensure timely follow up on action items across multiple departments.
- Coordinate with internal and external stakeholders, including senior government officials and strategic partners.
- Review, prioritize, and track incoming requests, ensuring timely responses and resolution.
- Support the preparation of executive committee meetings, leadership forums, and official engagements.
- Maintain confidentiality while handling highly sensitive information and executive documentation.
- Drive continuous improvements in office operations, governance, and executive support processes.
Qualifications & Experience
- Bachelor's degree in Business Administration, Public Administration, Management, or a related discipline.
- 8 10 years of experience, including at least 6 years supporting C level executives, CEOs, Deputy Ministers, Assistant Under Secretaries, or equivalent senior leadership.
- Exceptional organizational, communication, stakeholder management, and problem solving skills.
- Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word, Outlook).
- Experience within the UAE Government or semi government sector is highly preferred.
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