Office Manager/PMO Senior Specialist
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Key skills for this role
About the Role
Abdul Latif Jameel seeks an Office Manager/PMO Senior Specialist in Jeddah to provide high-level administrative support to the Head of Division. The role involves managing budgets, scheduling, internal communications, and office maintenance, requiring strong communication and project management skills.
Key Skills for This Role
Responsibilities
- Liaise with Finance Team and operational Management to collate Divisional and annual Sustainability budget
- Receive Departmental Monthly results and assist in preparation Divisional reports
- Manage Divisional calendar and schedule meetings on behalf of head of Division
- Partner with Internal Communications to facilitate internal and external communication of the division
- Arrange business trips and ensure required logistics are in place
- Assist the Division with Appian and Purchase requests
- Organize office maintenance and repair work for the Sustainability office
- Maintain inventory of office supplies and schedule preventive maintenance
Requirements
- Graduate Bachelor's Degree or equivalent
- Minimum 4 years in Executive Assistant position
- Strong Communication skills
- Project Management
- Effective Organizational and Inter personal skills
- Competence in spoken and written English; Arabic an advantage
Full Job Posting
Purpose of the Job
- Provide high level of administrative support and communication activities for the Head of Division.
- Requires discretion, confidentiality, and detailed knowledge of the Divisions operations, procedures, and associates.
Key Accountabilities
- Liaise with Finance Team and operational Management to collate Divisional and annual Sustainability budget.
- Receive Departmental Monthly results and assist in preparation Divisional reports.
- Manage Divisional calendar in respect of fixed meeting schedules and schedule meetings on behalf of head of Division based on priority basis.
- Partner with Internal Communications, to facilitate internal and external communication of the division.
Major Activities
- Have access to the Divisional Head email and accounts to read emails and schedule appropriate appointments and meetings.
- Receives and evaluates meeting requests, discusses with the Head of Division, and schedules them accordingly.
- Arranges business trips and ensures required logistics are in place.
- Assists the Division with Appian and Purchase requests as directed by Divisional head.
- Plans, organizes, and schedules own workload.
- Arranges and facilitates meetings and disseminates minutes.
- Handles communication with the CEO’s office and other ALJ Motors divisions.
- Organizes office maintenance and repair work for the Sustainability office.
- Liaises with various departments on projects, events, conferences, workshops, and other company functions.
- Maintains inventory of office supplies, schedules preventive maintenance, and arranges emergency repairs of office equipment.
- Ensures Office adheres to 5S principles.
Minimum Qualifications & Experience
- Graduate Bachelor’s Degree or equivalent.
- Minimum 4 years in Executive Assistant position.
- Strong Communication skills.
- Project Management.
- Effective Organizational and Inter personal skills.
- Competence in spoken and written English with Arabic Language an advantage.
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