Office Assistant - Facilities Mailing
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Key skills for this role
About the Role
Emirates is seeking an Office Assistant to provide administrative and general office support in Dubai. The role involves packing, sorting, and distributing mail, maintaining supplies, and performing basic data entry.
Key Skills for This Role
Responsibilities
- Pack, sort and distribute documents/mail items in an organised and timely manner
- Prepare standard documents for distribution including photocopying, collating, scanning, faxing, laminating, binding
- Maintain general logs or standard reports and perform basic data entry for timekeeping, forms, applications
- Maintain files and ensure filing is organised and up to date
- Ensure hardware assets are in working order (photocopier, telephones, fax)
- Order and maintain office stationary supplies, keeping logs of all transactions
- Provide routine services including typing, tracking appointments and contacting clients
- Update section staff members on various issues such as meetings, interviews, tests
Requirements
- 10 years schooling or equivalent
- 1+ year Administration experience
- Computer literate with working knowledge of Word, Excel etc.
Full Job Posting
Job Purpose
- At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always ‘Fly Better.’
- Join us as an Office Assistant and experience a fast paced, multicultural environment where your ideas and expertise will help shape the future of aviation.
In This Role, You Will
- Pack, sort and distribute documents/mail items in an organised and timely manner, ensuring this is done as per agreed guidelines and pre defined procedures.
- Highlight discrepancies or exceptions to the supervisor.
- Prepare standard documents for distribution to internal and external departments as per department requirements. This includes photocopying, collating, scanning, faxing, laminating, binding etc.
- Maintain general logs or standard reports as per department requirements, forwarding for or obtaining management approval where required. Ensure information is accurate and up to date. This includes basic data entry for timekeeping, forms, applications etc.
- Maintain files as per department requirements. Ensure filing is organised and up to date, discarding or recycling outdated documents outside of the storage period.
- Ensure hardware assets are in working order (photocopier, telephones, fax etc).
- Order and maintain office stationary supplies, keeping logs of all transactions.
- Provide routine services, including typing, tracking appointments and contacting clients, as well as providing general office administration assistance.
- Update section staff members on various issues such as meetings, interviews, tests etc.
Qualification
- 10 years schooling or equivalent.
- 1+ year Administration experience.
- Computer literate with working knowledge of Word, Excel etc.
Salary & benefits
- Join us in Dubai and enjoy an attractive tax free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
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