Office Assistant - Facilities Mailing
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Key skills for this role
About the Role
The Emirates Group is seeking an Office Assistant for facilities mailing in Dubai. The role involves packing, sorting, and distributing documents/mail, preparing standard documents, maintaining logs and files, and providing general office administration support.
Key Skills for This Role
Responsibilities
- Pack, sort, and distribute documents/mail items in an organized and timely manner
- Prepare standard documents for distribution, including photocopying, collating, scanning, faxing, laminating, binding
- Maintain general logs or standard reports, including basic data entry for timekeeping, forms, applications
- Maintain files as per department requirements, discarding or recycling outdated documents
- Ensure hardware assets (photocopier, telephones, fax) are in working order
- Order and maintain office stationary supplies, keeping logs of all transactions
- Provide routine services including typing, tracking appointments, contacting clients, and general office administration
- Update section staff members on various issues such as meetings, interviews, tests
Requirements
- Ability to pack, sort, and distribute documents/mail items
- Experience with photocopying, collating, scanning, faxing, laminating, binding
- Basic data entry skills
- Ability to maintain files and logs
- Attention to detail and organizational skills
Full Job Posting
Responsibilities
- Pack, sort and distribute documents/mail items in an organised and timely manner, ensuring this is done as per agreed guidelines and pre defined procedures, where relevant.
- Highlight discrepancies or exceptions to the supervisor.
- Prepare standard documents for distribution to internal and external departments as per department requirements. This includes photocopying, collating, scanning, faxing, laminating, binding etc.
- Maintain general logs or standard reports as per department requirements, forwarding for or obtaining management approval where required. Ensure information is accurate and up to date. This includes basic data entry for timekeeping, forms, applications etc.
- Maintain files as per department requirements. Ensure filing is organised and up to date, discarding or recycling outdated documents outside of the storage period.
- Ensure hardware assets are in working order (photocopier, telephones, fax etc).
- Order and maintain office stationary supplies, keeping logs of all transactions.
- Provide routine services, including typing, tracking appointments and contacting clients, as well as providing general office administration assistance.
- Update section staff members on various issues such as meetings, interviews, tests etc.
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