Office Assistant

Position Overview

Key Responsibilities

• Provide administrative support and handle filing, copying, scanning, printing, and document organization.
• Maintain accurate physical and digital records and distribute mail, courier packages, and documents.
• Prepare letters, reports, spreadsheets, and other correspondence.
• Manage office stationery and supplies and support reception activities.
• Welcome visitors, answer calls, respond to basic inquiries, and schedule meetings and appointments.
• Coordinate with couriers, suppliers, and service providers.
• Assist HR, finance, and administration teams with routine clerical tasks.
• Maintain confidentiality and keep office areas, documents, and supplies organized.
• Perform additional administrative duties assigned by management.

Requirements

• High school diploma or bachelor's degree in Business Administration, Office Management, or a related field.
• One to three years of experience in office administration, clerical work, or a similar position.
• Basic knowledge of office procedures and administrative tasks.
• Proficiency in Microsoft Word, Excel, Outlook, and other office applications.
• Good communication, organizational, time-management, interpersonal, and multitasking abilities.
• Good attention to detail and accuracy in a busy office environment.

Skills and Competencies

• Office administration and clerical support.
• Document and records management, filing, and data entry.
• Microsoft Office proficiency.
• Communication and customer service.
• Time management, multitasking, organization, and coordination.
• Attention to detail, professionalism, and confidentiality.

About the Employer