Office Administrator & Receptionist
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Key skills for this role
About the Role
Equiti Group is seeking an Office Administrator/Receptionist for its Sharjah office to manage reception, coordinate travel, handle expenses, and support facilities.
Key Skills for This Role
Responsibilities
- Manage reception area and take care of visitors
- Act as first point of contact, answering phone and intercom promptly and professionally
- Manage meeting rooms (set up) and arrange conference calls
- Manage correspondence and distribute postage and packages
- Coordinate travelling, including flights, hotels, and car rental reservations
- Arrange catering for meetings, events and employees
- Assist in planning and arranging events for the company
- Handle expenses and billing cycles
- Manage relationships with vendors, service providers and landlord
- Provide support on property management and maintenance
- Order office and kitchen supplies, stationery, maintain constant supply level
- Monitor the facilities and resolve any issues
Requirements
- Bachelor's degree in Business Administration or related discipline
- Previous office administration experience
- Excellent time management and organisational skills
- Exceptional communication and customer service skills
- Corporate, eloquent written and oral communication skills in English and Greek
- Proficient in MS Office
- Confident, can do, pro active attitude
Full Job Posting
Company Overview
- Equiti is a pioneering fintech firm and world class provider of multi asset fintech products.
- With over 400 global specialists in 9 languages, Equiti provides clients with access to individual, professional, and institutional brokerage services.
Responsibilities
- Manage reception area and take care of visitors
- Act as first point of contact, answering phone and intercom promptly and professionally
- Manage meeting rooms (set up) and arrange conference calls
- Manage correspondence and distribute postage and packages
- Coordinate travelling, including flights, hotels, and car rental reservations
- Arrange catering for the meetings, events and employees
- Assist in planning and arranging events for the company
- Handle expenses and billing cycles
- Managing relationships with vendors, service providers and a landlord
- Provide support on property management and maintenance
- Order office and kitchen supplies, stationery, maintain constant supply level
- Monitor the facilities and resolve any issues
Skills & Competencies
- Excellent time management and organisational skills are essential
- Exceptional Communication and Customer Service Skills
- Corporate, eloquent written and oral communication skills in English and Greek are a must
- Must be efficient in using MS Office
- Confident, can do, pro active attitude is a must
Experience Requirements
- Bachelor’s degree in Business Administration or any other related discipline
- Previous office administration experience is a must
- Prior experience with financial institution is a plus
Perks
- Competitive salary package
- Performance based bonus
- Medical insurance coverage for employees and family members
- Personalized career development
- Company lunch in the office
- Regular company events
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