Office Administrator

Role Overview

Office and Facilities Management

• Maintain kitchen and office supplies, IT and cleaning suppliers, deliveries, and office services.
• Manage PO Box checking, parking bookings, and food and beverage for meetings and guests.
• Keep the office running smoothly across everyday administrative and functional activities.

Government and PRO Administration

• Manage visa applications and employee visa renewals.
• Process Free-Zone visas, trade licence renewals, establishment card renewals, RTA card applications, and Tecom permits.
• Manage insurance and medical insurance renewals, raise purchase orders, and support legal administration tasks.

Executive and Event Support

• Support the Managing Director with travel and expense management through Concur.
• Provide VIP handling for artists and partners visiting Dubai.
• Support marketing events, gifting, and relationship-management activities.

Candidate Profile

• Previous experience in office administration, PRO, or executive support is required.
• Experience in a fast-paced, modern, creative office environment, ideally in the UAE, is preferred.
• Be highly organised, detail-focused, and comfortable owning a busy and varied workload.
• Be competent in Microsoft Office and able to navigate UAE government and Free-Zone systems.
• Be able to manage schedules and suppliers while providing helpful and considerate support.

What We Give You

• A modern office environment and opportunities for professional growth and development.
• The opportunity to contribute to a global community and social impact, diversity, equity, and inclusion initiatives.

About the Company