Office Administrator

Role overview

Office and facilities management

• Maintain kitchen and office supplies, IT and cleaning suppliers, deliveries, PO Box checking, parking bookings, and meeting refreshments.
• Keep day-to-day office operations running smoothly and manage suppliers and office services.

Government and PRO administration

• Manage visa applications, employee visa renewals, Free-Zone visa processing, trade licence and establishment card renewals.
• Handle RTA card applications, Tecom permits, insurance and medical insurance renewals, purchase orders, and legal administration support.

Executive support

• Support the Managing Director with travel and expense management through Concur.
• Handle VIP arrangements for artists and partners visiting Dubai, gifting, relationship touches, and marketing event support.

Candidate requirements

• Previous office administration, PRO, or executive-support experience is required.
• Experience in a fast-paced, modern, creative office environment, ideally in the UAE, is preferred.
• Candidates should be highly organized, detail-focused, and comfortable managing a busy and varied workload.
• Microsoft Office proficiency and the ability to navigate UAE government and Free-Zone systems are required.
• The role requires schedule and supplier management skills and a helpful, considerate approach.

Employee offering

• Join a vibrant global community with opportunities for professional growth and development.
• Work in a modern office environment and contribute to social impact, diversity, equity, and inclusion initiatives.