New Product Development Specialist
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Key skills for this role
About the Role
We are looking for a highly organized and proactive NPD Specialist to support the execution of our fast-paced product launches. Based within the NPD department, this ro.
Key Skills for This Role
Responsibilities
- Support day to day coordination of new product launches across assigned categories
- Maintain and update project timelines in Asana
- Follow up with internal teams and external suppliers to ensure timely completion of actions
- Coordinate internal meetings, prepare agendas, and track action items
- Prepare project updates, reports, and presentations for stakeholders
Requirements
- Highly organized and proactive
- Experience in project coordination or product launch
- Detail oriented and collaborative
- Proficiency in project management software (e.g., Asana)
Full Job Posting
Summary
- We are looking for a highly organized and proactive NPD Specialist to support the execution of our fast paced product launches.
- Based within the NPD department, this role plays a key coordination function across multiple teams by supporting timelines, tracking deliverables, facilitating communication, and ensuring projects move smoothly through the different development phases.
- This role is ideal for a detail oriented and collaborative individual looking to grow within project management and product launch coordination in the beauty industry.
Essential Duties and Responsibilities
- Support the day to day coordination of new product launches across assigned categories, ensuring timelines and deliverables are tracked accurately.
- Maintain and update project timelines in Asana, Huda Beauty's internal project management software, ensuring tasks, milestones, and dependencies remain current.
- Follow up with internal teams and external suppliers to collect updates and ensure actions are completed on time.
- Assist in coordinating projects through the defined NPD phases (Exploration, Development, Execution) following Huda Beauty's standardized processes.
- Support launch feasibility assessments and project planning activities by gathering required information and timelines.
- Coordinate internal meetings, prepare agendas, capture meeting minutes, and track action items through completion.
- Monitor project progress and proactively flag delays, risks, or missing information to the Line Manager.
- Proactively identify challenges or delays within projects and suggest possible solutions or next steps to the Line Manager for guidance and decision making.
- Coordinate with cross functional teams including Product Development, Packaging, Quality, Purchasing, Regulatory, Finance, Design, Marketing, S&OP, Master Data, Logistics, and Regional Markets.
- Support communication with suppliers and contract manufacturers to help ensure timelines and deliverables are respected.
- Assist in gathering and organizing critical project information including BOMs, specifications, forecasts, production timelines, and shipping updates.
- Work closely with Demand Planning and S&OP teams to support forecast tracking and purchase order coordination.
Reporting, Documentation & Communication
- Prepare project updates, reports, presentations, and status summaries for internal stakeholders.
- Support the preparation of launch review materials and leadership updates.
- Track project risks, changes, and action items and ensure proper follow up and documentation.
- Respond to day to day project queries from internal and external stakeholders in a timely and professional manner.
- Create clear and concise communication materials and emails with guidance from the Line Manager when required.
Process Improvement & Operational Support
- Support the team in standardizing processes, templates, trackers, and documentation.
- Assist in maintaining SOPs and documenting updated ways of working.
- Contribute to process improvement and automation initiatives by identifying inefficiencies and proposing solutions.
- Participate in postmortem launch reviews and help capture learnings and improvement opportunities.
- Provide operational and administrative support to the broader NPD team as needed.
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