Mindshare: Media operations Executive - Dubai
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Key skills for this role
About the Role
Mindshare, a WPP Media brand, is seeking a Media Operations Executive to ensure smooth execution of digital media campaigns. The role involves campaign booking, monitoring, reporting, billing accuracy, and operational support.
Key Skills for This Role
Responsibilities
- Campaign booking and activation/launch; media plan entry in system
- Generation of Booking Orders
- Requesting material specs from vendors and preparing the MRF
- Sending booking to vendors and coordination ensuring bookings and materials are confirmed
- TV monitoring through STATEX and other software
- Requesting proof of ad from vendors, tear sheets, hard copies
- Performing 3 Way matching process to validate receipt of services
- Actualization in system as per actual deliveries and vendor invoices
- Coordination with Finance team for vouching and billing
- Coordination with media planners and vendors for invoice and booking discrepancies
- Reconciliation PO balances double checking with Finance team and planners
- Answering Finance queries regarding unreconciled invoices
Requirements
- Completion of a Technical College program or Technical Degree
- Confidence in dealing with and building relationships both internally and externally
- Excellent written and oral communication skills
- Strong Excel experience, preferably to pivot table, macro level
- High level of accuracy and attention to detail
- Well organized with strength in prioritizing
- Flexible attitude to achieve results
Full Job Posting
Role Summary And Impact
- The Media Operations Executive plays a crucial role in ensuring the smooth and accurate execution of digital media campaigns.
- This position is responsible for campaign monitoring, reporting, billing accuracy, and providing operational support to both internal teams and clients.
Key Responsibilities
- Campaign booking and activation/launch. Media plan entry in system.
- Generation of Booking Orders.
- Requesting material specs from vendors and preparing the MRF.
- Sending booking to vendors and coordination ensuring that bookings and materials are confirmed.
- TV monitoring through STATEX and other software.
- Requesting proof of ad from vendors, tear sheets, hard copies, etc.
- Performing 3 Way matching process to validate the receipt of the services.
- Actualization in system as per actual deliveries and as per vendor invoices.
- Coordination with Finance team for vouching and billing.
- Coordination with media planners and vendors for invoice and booking discrepancies, overspends, underspends.
- Reconciliation PO balances double checking in coordination with Finance team and planners.
- Answering Finance queries with regards to unreconciled invoices and other queries.
Skills And Experience
- Completion of a Technical College program or Technical Degree.
- Confidence in dealing with and building relationships both internally and externally.
- Excellent written and oral communication skills.
- Strong Excel experience, preferably to pivot table, macro level.
- High level of accuracy and attention to detail.
- Well organized with strength in prioritizing.
- Flexible attitude to achieve results.
Workplace Policy
- We’ve adopted a hybrid approach, with teams in the office around four days a week.
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