Marketing Associate

Serves as the primary administrative support for the Marketing and Communications and Public Affairs departments, including complex calendar management, scheduling, and coordination for the CMO and VP;

Coordinates internal and external meetings, convenings, conferences, and special events, often in collaboration with colleagues across the organization;

Maintains and processes expense reports, invoices, contracts, budget trackers, and related documentation;

Supports departmental project planning and workflow management, maintaining project tracking tools, monitoring timelines, coordinating updates, and helping ensure cross-functional initiatives stay organized and on schedule; and

Acts as a dependable operational point of contact, ensuring leaders and teams are supported, prepared, and able to focus on strategic priorities.

Coordinates mailings and distributions (newsletters, invitations, reports, and other communications), including list development, calendars, production logistics, and quality control; and

Maintains inventory and distribution of Foundation publications, including lobby displays and fulfillment of internal and external requests.

Supports internal digital marketing efforts and helps administer project management and workflow tools that improve coordination, visibility, and efficiency across departments; and

Provides event support as needed, including occasional early morning or evening responsibilities.

Other Duties and Responsibilities:

Individuals assigned to this position may perform other duties as assigned.

Ability to work at workstation for long periods of time;

Ability to work on site and/or remotely, as required;

Ability to use a keyboard for extended periods of time; and

Able and available to work some early mornings or evenings, depending on business needs.

The content is intended to describe the general nature and level of work being performed by persons assigned to this job. It is not intended to constitute an exhaustive list of all responsibilities and duties required.

External and internal applicants, as well as position incumbents, who are or become disabled as defined under the Americans with Disabilities Act or applicable state law, must be able to perform the essential functions of the job (including those listed above) either with or without reasonable accommodation. Reasonable accommodation, if any, will be determined by management in consultation with the employee on a case-by-case basis.

This job description is intended to be general and may be revised from time to time. At management’s discretion, the employee may be assigned different or additional duties from time to time.