Event Operations Associate

Oversee use of the Edgerley Center for Civic Leadership by community partners, including scheduling, sharing policies and procedures, recommending caterers, and providing A/V support and troubleshooting;

Create registration pages and welcome slides for all events;

Draft agendas and collect speaker biographies for event collateral;

Assist with placing orders for A/V, catering, floral, and rentals (staging, linens, etc.);

Update and share the foundation-wide events calendar with colleagues;

Track logistics details, room/vendor coordination, and task completion across the team's monday.com boards for both internal and community partner events;

Assist with preparation and support for TBF's events, including advance set-up, day-of coordination, and managing event volunteers for set-up, registration, and clean-up/breakdown;

Manage event registration and attendee logistics, including monitoring attendance and waitlists, producing name badges, and maintaining accurate attendance lists for distribution to partners, participants, and TBF senior staff;

Manage event vendor relationships, including maintaining the Foundation's catering vendor list and coordinating vendor set-up (COIs, EFT information, W-9 forms, orientation);

Submit event invoices for processing and assist with expense reports for reconciliation;

Monitor Event Planning Forms in Salesforce and remind internal partners to submit them;

Assist the Events Manager in pulling data reports on events, panelists, and attendees;

Support the team in resolving event-related issues;

Provide backup support for event invitations, follow-up emails, front desk coverage, and space walk-throughs; and

Monitor the events@tbf.org inbox and respond to space inquiries.