Marketing and Outreach Project Coordinator
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Key skills for this role
About the Role
Manage marketing projects, support digital campaigns, coordinate events, and ensure quality control of Arabic materials while collaborating with diverse stakeholders.
Key Skills for This Role
Full Job Posting
Strategic Project Management
- Lead assigned projects from brief to delivery, defining scope, milestones, owners, dependencies, and risks.
- Support the Director with clear project status updates, reporting, and follow-up on action items.
- Act as the central coordination point between teams and maintain visibility on departmental priorities, deliverables, and deadlines; proactively flag risks or bottlenecks and propose practical solutions.
- Reinforce workflows, templates, and best practices to support consistent delivery standards.
- Contribute to continuous improvement by identifying recurring operational gaps and recommending scalable solutions.
- Provide operational coverage during peak periods and team absences, stepping in to keep priority workstreams moving.
Cross-Departmental Support
- Provide hands-on support across marketing and events as needed, ensuring timely delivery and consistently high-quality execution.
- Support digital marketing and campaign execution across email, web, paid media, and content channels. Coordinate timelines, approvals, publishing schedules, and basic QA (links, tracking, and form testing) during peak periods.
- Coordinate photo and video production support, including briefing needs, scheduling, logistics, asset collection, version management, and liaison with photographers, videographers, and internal teams.
- Support the production and quality control of Arabic materials, including drafting, reviewing, and adapting content into Arabic.
- Support the team in applying brand guidelines consistently. Maintain a simple QA checklist and approval workflow to protect quality and consistency across materials.
- Support the planning and delivery of priority events when needed h speaker coordination, registration tracking, run-of-show). Ensure professional communications, seamless logistics, and timely follow-up.
- Coordinate vendors, partners, and internal stakeholders across the Qatar Foundation ecosystem.
Reporting & Analytics
- Prepare consolidated status updates, summaries, and basic reports for the Director.
- Maintain project trackers and calendars in Teams or SharePoint. Ensure key initiatives are tracked in Salesforce Campaigns with UTMs and clean data for reporting.
- Produce weekly performance snapshots and monthly insights reports, including clear recommendations and actions.
- Support market scanning and competitor benchmarking to inform positioning and continuous offer improvement.
- Deliver weekly project status reports.
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