Logistics Coordinator

Job Description

About The Role

Customs & Trade Compliance

• Manage Dubai Trade, Dubai Chamber COO, and Tasreeh gate pass accounts.
• Prepare all FZ-to-FZ transfer and transit documentation (invoices, packing lists, delivery notes, HS code summary sheets); ensure HS codes are consistent across inbound and outbound shipments.
• Submit customs documents, prepare JA Customs inbound/outbound reports, and follow up on BOE and exit documents. Maintain records per Dubai Customs requirements; preserve TOO documents permanently.

Export & Shipment Coordination

• Coordinate with customers and agents on export shipment requirements; assist with VOC inspections for KSA and Kuwait as needed.
• Arrange export packing (sea/airworthy), pallet fumigation where required, and courier collections same day or next day.

Warehouse & Inventory

• Receive, verify, and GRN incoming goods; stage and dispatch outbound shipments; maintain rack organisation and update locations in the ERP system.
• Lead the annual JAFZA stock count and take accountability for any stock discrepancies.

Systems, Reporting & General

• Manage ERP for all logistics activity; prepare logistics reports and maintain petty cash reporting to accounts.
• Respond promptly to customer and internal communications; escalate urgent matters immediately; ensure JAFZA compliance on safety, waste disposal, and workplace tidiness.

Education, Experience, and Key Requirements

• 2 - 3 years’ experience in logistics particularly in Jebel Ali
• Ability to work with little supervision and track multiple processes
• Strong knowledge of UAE customs regulations and JAFZA procedures
• Computer-savvy with a working knowledge of logistics software (ERP)
• Outstanding organizational and coordination abilities
• Excellent communication and interpersonal skills
• Keen on working in a fast-paced environment
• Patient and willing to learn and adapt warehouse and office work process