Legal Secretary
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Key skills for this role
About the Role
FundingPips is looking for a Legal Secretary to provide administrative and organizational support to the Legal Department. The role involves managing legal documentation, calendars, and corporate administration, requiring strong organizational skills and discretion.
Key Skills for This Role
Responsibilities
- Provide administrative and secretarial support to the Legal Department
- Manage calendars, meetings, appointments for the legal team
- Prepare, format, proofread, and finalize legal documents, correspondence, reports, and presentations
- Maintain organized electronic and physical filing systems for legal documents
- Handle incoming and outgoing correspondence and maintain departmental records
- Draft, edit, and format legal documents
- Maintain contract databases and document management systems
- Track contract execution status and ensure executed copies are properly archived
- Assist with corporate secretarial matters, including maintaining corporate records and statutory documents
- Coordinate document execution, notarization, legalization, certification, and apostille processes
- Support company incorporation, licensing, and renewal processes with relevant authorities
- Monitor legal deadlines, contract renewals, notice periods, litigation deadlines, and compliance obligations
Requirements
- Legal Secretarial qualification or equivalent experience is an advantage
- 2–5 years of experience as a Legal Secretary, Legal Administrator, Executive Assistant within a legal department, or a similar role
- Experience supporting an in house legal department or law firm is preferred
- Excellent written and verbal communication skills
- Strong organizational and time management abilities
- Exceptional attention to detail
- High level of professionalism and discretion
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Experience with document management systems and electronic signature platforms
- Familiarity with corporate governance and contract administration processes
Full Job Posting
Job Overview
- The Legal Secretary provides administrative and organizational support to the Legal Department, ensuring the efficient management of legal documentation, correspondence, records, and departmental processes.
- The role requires excellent organizational skills, attention to detail, discretion in handling confidential information, and the ability to manage multiple priorities in a fast paced environment.
Key Responsibilities
- Provide administrative and secretarial support to the Legal Department
- Manage calendars, meetings, appointments for the legal team
- Prepare, format, proofread, and finalize legal documents, correspondence, reports, and presentations
- Maintain organized electronic and physical filing systems for legal documents
- Handle incoming and outgoing correspondence and maintain departmental records
- Draft, edit, and format legal documents
- Maintain contract databases and document management systems
- Track contract execution status and ensure executed copies are properly archived
- Maintain version control of legal documents and templates
- Assist with corporate secretarial matters, including maintaining corporate records and statutory documents
- Coordinate document execution, notarization, legalization, certification, and apostille processes where required
- Support company incorporation, licensing, and renewal processes with relevant authorities and service providers
Qualifications
- Legal Secretarial qualification or equivalent experience is an advantage
- 2–5 years of experience as a Legal Secretary, Legal Administrator, Executive Assistant within a legal department, or a similar role
- Experience supporting an in house legal department or law firm is preferred
Skills and Competencies
- Excellent written and verbal communication skills
- Strong organizational and time management abilities
- Exceptional attention to detail
- High level of professionalism and discretion
- Ability to prioritize multiple tasks and work under pressure
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Experience with document management systems and electronic signature platforms
- Familiarity with corporate governance and contract administration processes
- Ability to work independently and collaboratively across departments
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