Legal & Executive Assistant (Russian speaker)

Role Overview

Legal Department Support

• Prepare, format, review, scan, register, and maintain contracts and legal documents.
• Coordinate document execution and monitor signature status.
• Maintain legal archives, filing systems, registers, databases, and document trackers.
• Monitor deadlines, renewals, workflows, document control, and version management.
• Coordinate documentation requests and support electronic signature processes.

Executive Support

• Manage complex calendars and scheduling for senior executives.
• Coordinate meetings, conference rooms, and business appointments.
• Arrange flights, accommodation, visas, and travel itineraries.
• Prepare presentations, reports, and meeting materials.
• Manage correspondence, follow up on action items, and process expense claims.
• Support leadership administration and coordinate between executives and stakeholders.

Required Qualifications

• Bachelor’s degree in Law, Business Administration, Economics, Languages, or a related discipline.
• At least five years of experience in an Executive Assistant, Personal Assistant, Legal Assistant, or similar role.
• Fluent written and verbal Russian and English communication skills.
• Advanced Microsoft Excel and strong Microsoft Office proficiency.
• Experience with document management systems and electronic signature platforms.
• Strong organization, attention to detail, confidentiality, and discretion.

Preferred Experience

• Prior experience supporting a legal department, law firm, consulting business, or corporate environment is highly preferred.

Candidate Profile

What the Employer Offers

• Opportunity to work closely with senior leadership.
• Exposure to legal and executive support functions.
• Dynamic professional work environment, competitive compensation and benefits, and long-term career development opportunities.