Legal Document Controller
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Key skills for this role
About the Role
Alfanar is seeking a Legal Document Controller to support the Legal Department in Riyadh. The role involves managing purchase orders, invoices, legal documentation, records, and government attestations.
Key Skills for This Role
Responsibilities
- Review and track preliminary and final invoices from legal service providers
- Create and process Purchase Requisitions (PRs) and Purchase Orders (POs)
- Follow up on PO approvals, amendments, closures, and related payments
- Coordinate with Finance, Procurement, and service providers on invoice and payment matters
- Maintain and update tracking sheets for POs, invoices, payments, and legal requests
- Monitor outstanding actions and ensure timely follow up
- Prepare weekly status reports and follow up communications
- Escalate overdue matters when required
- Maintain electronic and physical records of legal documents, invoices, POs, and payment confirmations
- Archive and organize legal files and supporting documentation
- Prepare and submit documents for attestations, Apostille certifications, embassy legalizations, and Chamber of Commerce approvals
- Coordinate with internal stakeholders and authorities to complete authentication processes
Requirements
- Diploma Degree in Legal Assisting or any relevant field
- 2 to 4 years of work experience
- Technical/Functional Competencies in Arbitration, Corporate Commercial Law, Corporate Litigation, Corporate Real Estate, Intellectual Property, Labor and Employment, Legal Research, Mergers and Acquisitions, Negotiating, Torts
Full Job Posting
Job Purpose
- To support the Legal Department by coordinating purchase orders, invoices, legal documentation, record management, and document authentication processes while ensuring compliance with company policies and procedures.
Key Accountability Areas
- Purchase Order and Invoice Management: Review and track preliminary and final invoices from legal service providers; Create and process Purchase Requisitions (PRs) and Purchase Orders (POs); Follow up on PO approvals, amendments, closures, and related payments; Coordinate with Finance, Procurement,
- Tracking, Reporting, and Follow Up: Maintain and update tracking sheets for POs, invoices, payments, and legal requests; Monitor outstanding actions and ensure timely follow up; Prepare weekly status reports and follow up communications; Escalate overdue matters when required.
- Documentation and Records Management: Maintain electronic and physical records of legal documents, invoices, POs, and payment confirmations; Archive and organize legal files and supporting documentation; Ensure accuracy, completeness, and accessibility of records.
- Documentation and Government Attestations: Prepare and submit documents for attestations, Apostille certifications, embassy legalizations, and Chamber of Commerce approvals; Coordinate with internal stakeholders and authorities to complete authentication processes; Track and maintain records of all
- Coordination and Administrative Support: Coordinate with law firms, translation providers, courier companies, and other external parties; Arrange the receipt, delivery, and transmission of legal documents; Prepare supporting documentation for legal matters and provide general administrative support
Academic Qualification and Experience
- Diploma Degree in Legal Assisting or Any relevant field
- Work Experience: 2 to 4 Years
Technical / Functional Competencies
- Arbitration
- Corporate Commercial Law
- Corporate Litigation
- Corporate Real Estate
- Intellectual Property
- Labor and Employment
- Legal Research
- Mergers and Acquisitions
- Negotiating
- Torts
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