Legal Administrator (Freelance)
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Key skills for this role
About the Role
Coca-Cola Arena seeks a Legal Administrator (Freelance) to provide administrative support to the Legal Department. Responsibilities include filing, document preparation, contract database management, and compliance.
Key Skills for This Role
Responsibilities
- Manage administrative tasks such as filing and submission of legal documents.
- Prepare and key in correspondence and legal documents.
- Assist in the preparation of regularly scheduled reports.
- Maintain and update the legal tracker system.
- Manage department administrative work, such as contract approval forms and receipt of documents.
- Ensure all legal documents are maintained and archived as per internal policy.
- Manage and maintain contract databases, ensuring all contracts are accurately recorded and deadlines are met.
- Manage any other administrative tasks as requested by the manager.
Requirements
- Legal Assistant certification or diploma or a related field preferred
- Minimum 2 years’ experience in similar role
- Previous experience in the UAE, preferably in the event industry
- Excellent oral and written communication skills
- Fluent in English; Arabic is a plus
- Ability to work unsupervised
- IT literate including the full Microsoft Office Suite
- Ability to work with multicultural team
Full Job Posting
About The Role
- Legends Global teams across the world are innate problem solvers and people who thrive on the excitement of developing events that create opportunity and connection.
- This role involves providing full administrative support to the Legal Department, maintaining the legal filing systems, coordinating the flow of information internally and with other departments, and preparing and keying in correspondences and legal documents.
Key Areas of Responsibility Administration
- Manage administrative tasks such as filing and submission of legal documents.
- Prepare and key in correspondence and legal documents.
- Assist in the preparation of regularly scheduled reports.
- Maintain and update the legal tracker system.
- Manage department administrative work, such as contract approval forms and receipt of documents.
- Ensure all legal documents are maintained and archived as per internal policy.
- Manage and maintain contract databases, ensuring all contracts are accurately recorded and deadlines are met.
- Manage any other administrative tasks as requested by the manager.
Quality Assurance, Compliance & Effectiveness
- Ensure compliance with legislation and company policy.
- Maintain adequate control measures for risks.
- Foster understanding and commitment of staff to policies, processes, and procedures.
- Maintain current knowledge of relevant legal information, best practice, compliance, and regulatory changes.
- Implement effective corrective and preventive actions to maintain effective processes.
- Drive continual improvement of processes and procedures.
Health, Safety and Environment
- Maintain a current working knowledge of operational associated hazards and controls.
- Possess an up to date knowledge of Coca Cola Arena policies, and any associated regulations, local laws, standards, codes of practice, or guidelines.
- Ensure resources and processes are available and used to minimize HSE risks, and receive/respond to information about HSE incidents, hazards, and risks in a timely manner.
- Maintain full awareness of the Dubai Fire & Emergency Evacuation Procedures.
- Stay familiar with the location of emergency exits and fire fighting equipment.
- Participate in the management of any incident or emergency as directed by the nominated warden.
- Report all incidents to your manager and HSE personnel.
Other duties as directed by the Legal Counsel
- Ensure accurate and timely completion of tasks.
- Demonstrate flexibility and willingness to undertake activities.
- Carry out duties of other members of the department during their absence.
About You Qualifications
- Legal Assistant certification or diploma or a related field preferred.
- Minimum 2 years’ experience in similar role.
- Previous experience in the UAE, preferably in the event industry.
- Excellent oral and written communication skills.
- Fluent in English. Arabic is a plus.
Skills and Knowledge Requirements
- Ability to work unsupervised
- Strong presentation and communication skills
- IT literate including the full Microsoft Office Suite
- Ability to work with multicultural team
- Listening skills
- Creative thinking
- Influential communicator
Personal Qualities
- Friendly and amicable personality.
- Excellent listening and communication skills at all levels.
- Excellent internal and external stakeholder management skills.
- Excellent personal presentation and grooming.
- Willingness to work as a team member and accept direction.
- Can do attitude without compromise of safety.
- Ability to work under pressure and meet deadlines.
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