Legal Administrative Assistant
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Key skills for this role
About the Role
Hidayet Trading LLC is hiring a Legal Administrative Assistant to support legal operations. Duties include diary management, travel arrangements, client invoicing, and legal document typing.
Key Skills for This Role
Responsibilities
- Deal with internal and external clients with professionalism
- Manage diary and coordinate appointments
- Organize internal and external meetings, including booking conference rooms and refreshments
- Make travel arrangements (flights, hotels, taxis)
- Handle telephone enquiries and take accurate messages
- Prepare client invoices as part of monthly billing exercise
- Analyze aged debt list monthly and follow up on overdue invoices
- Follow compliance procedures and keep Case Management file updated
- Audio and/or copy typing of memoranda, correspondence and legal documentation
Requirements
- 5+ years’ experience working as a Legal Secretary for an International Law firm
- UAE experience is beneficial
- Ability to handle telephone enquiries and correspondence professionally
- Proficiency in audio and copy typing of legal documentation
Full Job Posting
Job Summary
- Dealing with internal and external clients with professionalism and consideration.
- Accurate, efficient diary management. Co ordination/planning of appointments.
- Organisation of internal and external meetings, including booking conference rooms, lunches and refreshments.
- Making travel arrangements (flights, hotels and taxis).
- Handling telephone enquiries in a professional and polite manner, taking accurate messages.
- Dealing with incoming/outgoing email and post quickly and efficiently.
- Undertaking daily administrative duties, such as photocopying.
- Perform tasks as first point of contact with people from inside and outside the Firm; provide a high level of client service at all times.
- Ensure all filing is accurate and kept up to date.
- Preparation of client invoices as part of monthly billing exercise.
- Analyse aged debt list monthly and follow up on overdue invoices.
- Follow compliance procedures and ensure Case Management file is kept updated.
The Successful Candidate For This Legal Secretary Role
- 5+ years’ experience working as a Legal Secretary for an International Law firm.
- UAE experience is beneficial.
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