Lead Executive Assistant

Role Overview

Executive Support and Coordination

• Manage highly active executive calendars, expense reports, complex travel plans, itineraries, agendas, and schedule adherence.
• Handle confidential executive relationships, correspondence, Workday administration, email administration, meeting-room bookings, and ad-hoc requests.
• Coordinate with Travel, Finance, Facilities, People and Culture, IT, and other cross-functional business partners.

Events and Logistics

• Plan and facilitate executive committee summits, regional and global town halls, team-building events, offsites, and other corporate or leisure events.
• Coordinate executive office equipment procurement and ensure meeting rooms and event setups meet requirements.

Communication and Documentation

• Manage petty cash, corporate credit cards, budgets, invoices, and requests for additional resources.
• Create or compile decks, documents, templates, and other materials for meetings, town halls, and summits.
• Coordinate investor, entity, company, and external visits and ensure executives are briefed on visitors and stakeholders.
• Manage executive committee cadence, attendance, minutes, and distribution of key decisions related to company OKRs.

Projects and Process Improvement

• Execute special projects sponsored by the executive committee alongside the executive assistant team.
• Lead process improvements that streamline workflows, improve productivity, and reduce service-level timelines.
• Build and maintain the internal regional knowledge portal, including content, access restrictions, design, and education.
• Create project scopes, Gantt charts, artifacts, and presentations for senior audiences.

Team Management and Development

• Lead direct reports by example and foster a collaborative, growth-oriented environment supporting C-level executives.
• Develop team members through knowledge sharing, advocacy, empowerment, mentorship, and workload balancing.
• Establish and iterate the executive assistant team's brand, mission, and vision.
• Manage direct-report time-off approvals, Workday records, team resources, and daily task support.
• Communicate performance expectations and provide feedback during performance review cycles.

About the Company

Requirements

• Ability to handle confidential relationships and information involving C-level executives.
• Ability to make independent prioritization decisions across competing executive and organizational needs.
• Ability to lead, mentor, and balance workloads across an executive assistant team.
• Ability to accommodate ad-hoc executive requests, including some matters outside regular work hours.
• Ability to create project scopes, Gantt charts, presentations, and other project artifacts for senior audiences.