Lead - Administration
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Key skills for this role
About the Role
We are seeking an experienced Lead of Administration to oversee administrative functions, manage day-to-day operations, and improve efficiency. The role involves budget management, vendor management, facility management, and team leadership.
Key Skills for This Role
Responsibilities
- Oversee the coordination and management of daily office activities, facilities, and resources
- Create, review, and improve office procedures, policies, and workflows to enhance efficiency
- Plan and prepare the annual administration budget, monitor spending, and implement cost control measures
- Oversee procurement processes, including sourcing and managing vendors, negotiating contracts
- Lead the setup of new offices, including space planning, vendor coordination, and infrastructure readiness
- Lead and coordinate various internal projects such as office relocations, internal events, system implementations
- Ensure all administrative activities comply with relevant laws, regulations, and internal policies
- Lead and manage the administration team, providing guidance, mentorship, and support
Requirements
- Bachelor’s degree in Business Administration, Operations Management, or related field (Master’s preferred)
- 8+ years of experience in an administrative leadership role, with at least 3 years in a managerial capacity
- Proven experience in budgeting, vendor management, and facilities management
- Strong organizational, problem solving, and multitasking skills
- Exceptional leadership and team management capabilities
- Excellent communication and interpersonal skills
- In depth knowledge of office administration software, tools, and systems
Full Job Posting
Job Overview
- We are seeking an experienced and highly organized Lead of Administration to lead and oversee the administrative functions of Styli. This role involves managing day to day operations, improving efficiency, and ensuring smooth execution of administrative procedures across the organization.
Key Responsibilities
- Oversee the coordination and management of daily office activities, facilities, and resources.
- Create, review, and improve office procedures, policies, and workflows to enhance efficiency and reduce operational costs.
- Evaluate and introduce an Expense Management system.
- Plan and prepare the annual administration budget, ensuring accurate forecasting aligned with organizational needs.
- Monitor budget vs actual spending, analyze variances, and implement cost control measures.
- Oversee procurement processes, including sourcing and managing vendors, negotiating contracts, and ensuring timely delivery of office supplies and services.
- Manage relationships with key external service providers.
- Lead the setup of new offices, including space planning, vendor coordination, infrastructure readiness, and timely execution.
- Oversee building maintenance, office setup, space utilization, and infrastructure upkeep.
- Lead and coordinate various internal projects such as office relocations, internal events, system implementations, or infrastructure improvements.
- Ensure all administrative activities comply with relevant laws, regulations, and internal policies.
- Lead and manage the administration team, providing guidance, mentorship, and support.
Qualifications
- Bachelor’s degree in Business Administration, Operations Management, or related field (Master’s preferred).
- 8+ years of experience in an administrative leadership role, with at least 3 years in a managerial capacity.
- Proven experience in budgeting, vendor management, and facilities management.
- Strong organizational, problem solving, and multitasking skills.
- Exceptional leadership and team management capabilities.
- Excellent communication and interpersonal skills.
- In depth knowledge of office administration software, tools, and systems.
- Ability to manage a variety of projects and meet deadlines in a fast paced environment.
Preferred Skills
- Experience with process optimization or digital transformation initiatives.
- Proficiency in project management software.
- Familiarity with HR processes and employee onboarding is a plus.
- Occasional travel may be required for site visits or vendor management.
Equal Opportunity
- At Styli, we are committed to fostering an inclusive and diverse workplace where every employee feels valued, respected, and empowered.
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