Inbound Invoice Matching Senior Officer RYD (2023631)
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Key skills for this role
About the Role
Nahdi is seeking an Inbound Invoice Matching Senior Officer in Riyadh to ensure timely and accurate invoice processing against purchase orders. The role involves scheduling deliveries, checking discrepancies, and handling documentation.
Key Skills for This Role
Responsibilities
- Schedule deliveries with vendors according to warehouse receiving capacity, product priority, and availability
- Check accuracy of expected delivery by comparing vendor’s Advanced Shipping Note (ASN) with Purchase Orders
- Enter received items into the system by registering quantities and item names
- Conduct final check of actual received items versus scheduled delivery items
- Identify discrepancies in purchase or delivery and follow up on reconciliation
- Handle invoices and documentation, handing over cleared documentation to Finance team
- Keep track and record documents transferred to other departments for internal auditing
- Follow up on expiry policy and request exceptions when required
Requirements
- High school graduate
- 1 year of experience (preferably in general accounting background)
- MS Office Suite proficiency
- Arabic language mandatory
- English language preferable
Full Job Posting
Job Overview
- Ensure invoices are received on time and are accurate in comparison to the commercial agreements and purchase orders.
Accountabilities Deliveries
- Schedule deliveries with vendors according to the warehouse receiving capacity, product priority and availability.
- Check accuracy of the expected delivery by comparing vendor’s Advanced Shipping Note (ASN) with the Purchase Orders.
- Enter received items into the system by registering quantities and item names.
- Conduct the final check of actual received items versus scheduled delivery items.
Accountabilities Discrepancies
- Identify any discrepancies in the purchase or the delivery by reviewing accompanying documentation and other records.
- Follow up on the reconciliation (e.g. with vendor, warehouse etc.) as per guidelines.
Accountabilities Documentation
- Handle invoices and other documentation accordingly by handing over the complete and cleared documentation to the Finance team.
- Keep track and record documents that are transferred to other departments for internal auditing.
- Follow up on the expiry policy by performing regular checks and request exceptions when required.
Work Environment
- Indoors: 90%
- Outdoors: 10% (warehouse, receiving area)
- Working Days: 5 Working Days
- Days off: 2 Days Off
- Working Hours: 8:00 AM – 6:00 PM (1 hour break)
Job Requirement
- Education: High school graduate.
- Experience: 1 Year of Experience (Preferably in a general accounting background).
- Computer Skills: MS Office Suite.
- Languages: English preferable; Arabic mandatory.
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