Inbound Invoice Matching Senior Officer
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Key skills for this role
About the Role
Nahdi is looking for an Inbound Invoice Matching Senior Officer to ensure invoices are received on time and accurate against commercial agreements and purchase orders. The role involves scheduling deliveries, checking discrepancies, and handling documentation in a warehouse environment.
Key Skills for This Role
Responsibilities
- Schedule deliveries with vendors according to warehouse receiving capacity, product priority, and availability
- Check accuracy of expected delivery by comparing vendor's Advanced Shipping Note (ASN) with Purchase Orders
- Enter received items into the system by registering quantities and item names
- Conduct final check of actual received items versus scheduled delivery items
- Identify discrepancies in purchase or delivery and follow up on reconciliation
- Handle invoices and documentation and hand over cleared documentation to Finance team
- Keep track and record documents transferred to other departments for internal auditing
- Follow up on expiry policy by performing regular checks and request exceptions when required
Requirements
- Experience in invoice matching and verification against purchase orders
- Ability to schedule deliveries with vendors according to warehouse receiving capacity
- Skill in identifying discrepancies in purchase or delivery documentation
- Proficiency in handling invoices and documentation for finance team handover
- Knowledge of expiry policy and ability to perform regular checks
Full Job Posting
Role Overview
- Ensure invoices are received on time and are accurate in comparison to the commercial agreements and purchase orders.
Accountabilities
- Schedule deliveries with vendors according to the warehouse receiving capacity, product priority and availability in order to ensure optimum stock levels.
- Check accuracy of the expected delivery by comparing vendor's Advanced Shipping Note (ASN) with the Purchase Orders in order to mitigate the risk of discrepancies and delayed delivery.
- Enter received items into the system by registering quantities and item names in order to track and ensure delivery completion.
- Conduct the final check of actual received items versus scheduled delivery items by comparing vendor's documentation with the internal receiving slip to ensure accuracy.
- Identify any discrepancies in the purchase or the delivery by reviewing accompanying documentation and other records (e.g. system reports) and follow up on the reconciliation (e.g. with vendor, warehouse etc.) as per the guidelines of the management team in order to resolve the discrepancies.
- Handle invoices and other documentation accordingly by handing over the complete and cleared documentation (after solving any discrepancies) to the Finance team.
- Keep track and record documents that are transferred to other departments (e.g. Proof of Delivery copy) to serve as future reference for internal auditing to ensure compliance with internal procedures.
- Follow up on the expiry policy by performing regular checks and request exceptions from the management team when required in order to ensure completion of the invoicing cycle.
Work Environment
- Indoors: 90%
- Outdoors: 10% (warehouse, receiving area)
- Working Days: 5 Working Days
- Days off: 2 Days Off
- Working Hours: 8:00 AM – 6:00 PM (1 hour break)
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