Human Resources Operation Specialist
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Key skills for this role
About the Role
Bayut seeks an HR Operations Specialist to support onboarding, employee relations, offboarding, and HR operations. Requires 3-5 years of HR experience and knowledge of Saudi labour law.
Key Skills for This Role
Responsibilities
- Support the HR Executive in preparing employment paperwork, including contracts, banking setup, and medical insurance
- Coordinate and administer training workshops as part of the onboarding program
- Manage the entire visa process for new hires through relevant government platforms and portals
- Coordinate relocation logistics for new employees joining from outside the country
- Maintain and update employee records accurately in BambooHR or similar HRMS systems
- Act as a point of contact between management and employees, assisting with HR inquiries and resolving work related concerns
- Provide employees with information regarding company policies, benefits, job duties, and compensation
- Support the performance management process, including PIP cycles, performance reviews, and disciplinary discussions
- Participate in employee engagement initiatives, focus groups, and feedback sessions to promote a positive work environment
- Coordinate with the PRO to handle visa cancellations, transfers, and exit formalities
- Conduct exit interviews and prepare final settlements in line with the Saudi Labour Law
- Ensure timely responses (within 24 48 hours) to employee document requests, such as salary certificates, performance or PIP forms
Requirements
- Graduate Degree or diploma in HR or related fields
- 3 5 years of experience in the HR function
- Proficient in Microsoft Office
- Knowledge of KSA immigration laws
- Exceptional timekeeping and planning skills
- Highly proficient in spoken and written English
- Strong communication skills to work with all levels of seniority internally & externally
- Excellent coordination and organisation skills
Full Job Posting
Job Description
- As an HR Specialist, you will be responsible for delivering effective HR support across various functions, including onboarding, employee relations, offboarding, and HR operations. You will ensure smooth HR processes, compliance with Saudi labour law, and efficient coordination with internal teams a
Onboarding & New Joiners
- Support the HR Executive in preparing employment paperwork, including contracts, banking setup, and medical insurance.
- Coordinate and administer training workshops as part of the onboarding program.
- Manage the entire visa process for new hires through relevant government platforms and portals.
- Coordinate relocation logistics for new employees joining from outside the country.
- Maintain and update employee records accurately in BambooHR or similar HRMS systems.
Employee Relations
- Act as a point of contact between management and employees, assisting with HR inquiries and resolving work related concerns.
- Provide employees with information regarding company policies, benefits, job duties, and compensation.
- Support the performance management process, including PIP cycles, performance reviews, and disciplinary discussions.
- Participate in employee engagement initiatives, focus groups, and feedback sessions to promote a positive work environment.
Offboarding
- Coordinate with the PRO to handle visa cancellations, transfers, and exit formalities.
- Conduct exit interviews and prepare final settlements in line with the Saudi Labour Law.
- Represent the company at the Saudi Labour Office when required to address employment related matters.
HR Reporting & Compliance
- Ensure timely responses (within 24 48 hours) to employee document requests, such as salary certificates, performance or PIP forms.
- Prepare and share monthly HR reports with the HR Manager, including visa headcount and quota tracking.
- Maintain accurate HR documentation and ensure compliance with company policies and legal requirements.
Qualifications
- A Graduate Degree or a diploma in HR or related fields.
Experience
- 3 5 years of experience in the HR function.
Knowledge
- Proficient in Microsoft Office.
- Knowledge of the KSA immigration laws.
Skills
- Exceptional timekeeping and planning skills
- Highly proficient in spoken and written English
- Strong communication skills to work with all levels of seniority internally & externally
- Excellent coordination and organisation skills
Traits
- Highly motivated, professional, creative, proactive and able to work independently and cooperatively in a diverse group.
- Hands on attitude and the ability to thrive in a fast paced environment
- Take pride in your work and have fun doing it
- Must display resilience and a focus on continuous improvement
- Proactive approach to finding solutions
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