Human Resources Administrator and PRO
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Key skills for this role
About the Role
Lobo Management seeks a detail-oriented HR & PRO Administrator to manage employee documentation, visa administration, and government-related processes in Dubai. The role involves coordinating visa applications, maintaining employee records, and ensuring compliance with UAE labour laws.
Key Skills for This Role
Responsibilities
- Coordinate employee visa applications, renewals, transfers, cancellations, and other immigration related processes
- Prepare and maintain employment contracts, offer letters, salary certificates, and other employee related documentation
- Maintain accurate and up to date employee records, including passports, visas, Emirates IDs, insurance documents, and personnel files
- Monitor and manage expiry dates for visas, Emirates IDs, passports, trade licenses, insurance policies, and other regulatory documents, ensuring timely renewals
- Liaise with PROs, government authorities, free zone authorities, insurance providers, and external service providers
- Support payroll administration, attendance tracking, leave management, and employee record maintenance
- Coordinate onboarding and offboarding processes, ensuring all documentation and compliance requirements are completed
- Maintain HR trackers, employee databases, and compliance records
- Support company compliance by ensuring HR and administrative processes adhere to UAE labour laws and regulatory requirements
- Provide administrative support, including travel bookings, meeting coordination, event support, and general office administration as required
Requirements
- Previous experience in HR Administration, Personnel Administration, PRO Coordination, or a similar role within the UAE
- Strong knowledge of UAE visa processes, labour documentation, Emirates ID procedures, and government related employee administration
- Experience coordinating trade license renewals and managing regulatory documentation
- Familiarity with payroll administration, leave management, attendance tracking, and HR operational processes
- Strong attention to detail with the ability to manage multiple deadlines and document renewal schedule
- Proficiency in Microsoft Office, particularly Excel and Word
- Excellent organizational, communication, and follow up skills
- Professional, dependable, and able to handle confidential information with discretion
Full Job Posting
Role Summary
- We are seeking a detail oriented HR & PRO Administrator to manage employee documentation, visa administration, government related processes, and HR compliance activities. This is a hands on operational role focused on ensuring employee records, company documentation, and regulatory requirements are
Key Responsibilities
- Coordinate employee visa applications, renewals, transfers, cancellations, and other immigration related processes
- Prepare and maintain employment contracts, offer letters, salary certificates, and other employee related documentation
- Maintain accurate and up to date employee records, including passports, visas, Emirates IDs, insurance documents, and personnel files
- Monitor and manage expiry dates for visas, Emirates IDs, passports, trade licenses, insurance policies, and other regulatory documents, ensuring timely renewals
- Liaise with PROs, government authorities, free zone authorities, insurance providers, and external service providers
- Support payroll administration, attendance tracking, leave management, and employee record maintenance
- Coordinate onboarding and offboarding processes, ensuring all documentation and compliance requirements are completed
- Maintain HR trackers, employee databases, and compliance records
- Support company compliance by ensuring HR and administrative processes adhere to UAE labour laws and regulatory requirements
- Provide administrative support, including travel bookings, meeting coordination, event support, and general office administration as required
Candidate Requirements
- Previous experience in HR Administration, Personnel Administration, PRO Coordination, or a similar role within the UAE
- Strong knowledge of UAE visa processes, labour documentation, Emirates ID procedures, and government related employee administration
- Experience coordinating trade license renewals and managing regulatory documentation
- Familiarity with payroll administration, leave management, attendance tracking, and HR operational processes
- Strong attention to detail with the ability to manage multiple deadlines and document renewal schedule
- Proficiency in Microsoft Office, particularly Excel and Word
- Excellent organizational, communication, and follow up skills
- Professional, dependable, and able to handle confidential information with discretion
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