HR Coordinator
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Key skills for this role
About the Role
We are seeking an HR Coordinator to join Nestlé Saudi Manufacturing in Jeddah. The role involves assisting the General Manager, managing office operations, coordinating travel, and supporting VIP visits.
Key Skills for This Role
Responsibilities
- Assist the General Manager with office assets, supplies, files, documents, mail, faxes, and calls
- Book and manage reservations for GM's internal and external business visits, trainings, and meetings
- Attend meetings under direction of GM to assist with administrative detail and minutes if required
- Handle and wrap yearly gifts, send and receive correspondences for VIP stakeholders
- Type official documents and letters in English when required
- Consolidate monthly commercial reports, key highlights, proud moments, and follow up with internal stakeholders
- Liaise between GBM and official institutions when required
- Handle all incoming and outgoing PR gifts and cards for VIP customers, suppliers, and official bodies
- Consolidate all slides for Info session quarterly
- Support in planning the CEO visit and coordinate all preparations
- Book and block the GBM's calendar for monthly report submissions to MENA
- Send monthly reminder for stakeholders on MOR key action points achievement
Requirements
- University Degree
- 2 3 years' experience in administrative work or support services
Full Job Posting
Position Snapshot
- Location: Jeddah, Kingdom of Saudi Arabia
- Company: Nestlé Saudi Manufacturing
- Full Time Contract
Position Summary
- Joining Nestlé means you are joining the largest Food and Beverage Company in the world. At our very core, we are a human environment passionate people driven by the purpose of enhancing the quality of life and contributing to a healthier future. A Nestle career empowers you to make an impact loca
A Day in the Life …
- Assisting the GM: Responsible for GM Office: assets, supplies, files & documents, mail, faxes, incoming external calls, subscription newsletters, newspapers, and magazines.
- Booking & reservation which are related to the GM (internal & external business visits, trainings, meetings)
- May attend meetings under direction of GM to assist with the administrative detail 'Minutes' if required.
- Handling & wrapping yearly gifts, sending & receiving all correspondences related to the same, for VIP stakeholders along with sending greeting cards (in alignment with MENA CEO's office)
- Typing official docs & letters in English (whenever required)
- Consolidate monthly commercial reports, key highlights, proud moments, and follow up with internal stakeholders to submit to HO.
- Liaison between GBM and Official institutions whenever required.
- Handling all incoming & outgoing PR gifts & cards, sending & receiving all correspondences related to the same, for VIP Customers, Suppliers & Official Bodies.
- Consolidate all slides for Info session quarterly.
- Support in planning the CEO visit, coordinates all preparations to ensure smooth and wellplanned market visit is executed.
- Book and block the GBM's calendar for monthly report submissions to MENA.
- Monthly reminder for stakeholders on MOR key action points achievement.
What will make you successful…
- University Degree with 2 3 years’ experience in administrative work or support services.
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