HR Administrator
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Key skills for this role
About the Role
Support Human Resources activities, manage employee services, assist in recruitment, maintain records, and ensure effective communication in a complex organization.
Key Skills for This Role
Responsibilities
- Manage and increase effectiveness of HR Department by coordinating HR related issues between regional and head offices
- Assist in recruitment process by arranging interviews, screening CVs, and handling follow up
- Coordinate administrative tasks such as visa processing, employment requirements, legalization, medical insurance, and bank accounts
- Maintain leave records and execute employee clearance and handover activities
- Create and maintain employee personal files and e files
- Monitor daily attendance and finalize payroll approval in ERP
- Prepare and maintain salary adjustment file and submit monthly payroll
- Handle employee accommodation requests and release passports and gate passes
Requirements
- Bachelor's Degree in Administration or related field
- Minimum 5 years of experience in HR Administrator role
- Experience in complex organizations (multi national, matrix, cross cultural)
- Excellent communication skills and fluency in English
Full Job Posting
Overview
- PIPECARE Group is one of the leading in line inspection companies worldwide with over 20 years of experience.
- Looking for an HR Administrator to support HR and Administration related activities.
Key Responsibilities & Authorities
- Manage and increase the effectiveness and efficiency of Human Resources Department by assuring timely coordination and communication of all HR related issues between regional and Head Office central offices.
- Assist in the recruitment process by arranging interview schedules, screening CVs, and handling follow up.
- Coordinate administrative tasks such as visa processing, employment requirements, legalization of documents, medical insurance, opening bank accounts for employees, and other HR requests.
- Keep records of all leaves including Annual Leave, Personal leaves, Sick leaves, Field Breaks, etc.
- Execute Employee Clearance and Handover related activities for Annual leaves, Emergency Leaves, Field Breaks, Termination / Resignation, etc.
- Employee ticket booking related activities for the listed matters.
- Create Personal files (Hard files) and E files for new employees, maintaining the labeling and filling system, scanning all the documents and following up on documentation.
- Create profiles for employees in ERP, upload the salary details, and change in position/designation in ERP.
- Monitor Daily Attendance for all LIN SCAN/PIPECARE employees and do the final approval in ERP for the payroll.
- Prepare and maintain the salary adjustment file on the monthly basis, finalize and submit monthly payroll for further financial approval.
- Update the Training Matrix and keep the records.
- Directly handle with employees to solve mostly minor issues or concerns of the employees.
Knowledge, Skills & Abilities Required
- Bachelor's Degree in Administration or any other related field.
- Minimum 5 years of experience in HR Administrator's role.
- Experience in complex organizations (multi national, matrix, cross cultural, multi location).
- Strong Administration experience, ideally in a Recruitment function.
- Excellent communication skills and fluency in English.
- Ability to work proactively in a professional, confident manner.
- Ability to work under pressure and to tight deadlines.
Physical and Mental Requirements
- Lifting and Carrying: Ability to lift and carry up to 50 pounds.
- Mobility: Must be able to walk and climb to perform duties, including maneuvering within a refinery or plant environment and accessing elevated platforms via ladders and stairwells.
- Communication: Sufficient clarity of speech and hearing, or other communication capabilities, to communicate effectively.
- Focus and Multitasking: Ability to maintain focus and multitask effectively.
- Safety Equipment: Must be able to wear safety equipment as required by the safety department for personal protection, if/where needed in manufacturing environments.
- Personal Mobility and Reflexes: Sufficient personal mobility and physical reflexes, with or without reasonable accommodations, to perform office duties and travel to off site locations when necessary.
About PIPECARE Group
- PIPECARE Group offers comprehensive In Line Inspection Services to identify and size pipeline threats.
- Utilizing advanced technologies such as Magnetic Flux Leakage, Transverse Field Inspection, Ultrasound, and specialized tools.
- Equal Opportunity Employer.
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