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Handover Coordinator
Kaizen Asset Management Services
Dubai, UAE
Full-time
Mid · 2+ years experience
Onsite
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Key Responsibilities
- Plan, schedule, and coordinate all handover activities for residential and commercial properties/assets
- Prepare and verify handover checklists, inspection reports, snagging lists, and DLD/RERA-compliant documentation
- Conduct pre-handover inspections; coordinate with technical/maintenance teams to resolve defects and outstanding items
- Communicate clearly with all stakeholders — owners, tenants, developers, sales, and asset management — to share timelines, status updates, and action items
- Arrange and attend formal handover meetings; obtain sign-offs and maintain complete, accurate records
- Manage handover files digitally; update Excel trackers and internal systems to monitor progress, pending items, and completion rates
- Follow up on post-handover rectifications and close out issues within agreed timelines
- Ensure full compliance with company policies, Kaizen efficiency standards, and UAE real estate regulations
- Support Emiratization goals by collaborating with local teams and government authorities as required
Requirements
- High school diploma / Bachelor’s degree preferred
- Minimum 2 years experience in property handover, real estate administration, project coordination, or client relations in Dubai
- Strong knowledge of DLD/RERA handover processes and documentation
- Proficient in MS Office: Excel tracking, Word reports, PowerPoint summaries, Slack/Teams communication
- Excellent organizational skills — ability to manage multiple concurrent handovers with tight deadlines
- Clear professional communication in English; Arabic/Tagalog is a strong advantage
- Detail-oriented, solution-focused, and able to work independently as well as cross-functionally
- Valid UAE residency and driving license preferred
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