Administrative Coordinator - Emirati Talent

Role Overview

Administration and Operations

• Coordinate daily office workflows, scheduling, and meeting logistics across departments.
• Prepare, review, and organize documents, reports, correspondence, and presentations in Arabic and English.
• Maintain accurate digital and physical filing systems in line with company standards.
• Track incoming communications, inquiries, and internal requests, routing and following up as needed.
• Assist with onboarding, record-keeping, and internal coordination.

Stakeholder and Community Support

• Act as a point of contact for internal teams, owners, residents, government entities, and service providers.
• Support coordination with Owners’ Associations and community committees.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Help coordinate community engagement, sustainability initiatives, and internal events.

Data and Process Support

• Assist with data entry, basic reporting, and operational KPI tracking using company systems and dashboards.
• Support the preparation of budgets, service charge notices, and compliance-related documentation.
• Suggest process improvements to reduce waste and increase efficiency.
• Maintain strict confidentiality of financial, community, and stakeholder information.

Talent Development

• Participate in structured learning and mentorship in real estate, asset management, and business administration.
• Stay updated on UAE laws, regulations, and industry initiatives, including RERA, JOPS, and local governance standards.

Requirements

• University qualification is required.
• Fluency in Arabic and English, written and spoken, is essential.
• Strong computer literacy is required, including Word, Excel, PowerPoint, Outlook, and general digital tools.
• Excellent organization, attention to detail, multitasking, communication, and interpersonal skills are required.
• Relevant certification in business administration, secretarial practice, or real estate is a plus.
• Knowledge of UAE culture, government protocols, and local practices is highly valued.