Government Relations Officer
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Key skills for this role
About the Role
Ecolab is seeking an Administrative Assistant III to support senior leaders in a fast-paced environment. The role involves coordinating meetings, managing calendars, supporting HR and finance processes, and handling travel arrangements.
Key Skills for This Role
Responsibilities
- Perform general administrative duties in support of individuals, teams, and business processes
- Develop, compile, and analyze basic information for inclusion in reports or presentation materials
- Coordinate meeting logistics, including reserving conference rooms, setting up equipment, and preparing materials
- Manage calendars across time zones and ensure leaders are where they need to be
- Support financial processes such as corporate card reconciliation, invoice tracking, and budget planning
- Arrange domestic and international travel, including visa processing
- Provide HR related support for hiring, onboarding, promotions, transfers, and terminations
- Assist with processing legal contracts and maintaining accurate customer master data
- Compile and edit presentation content from multiple sources and distribute reports to stakeholders
- Maintain agendas, action item lists, and program plans, escalating issues when needed
Requirements
- High school diploma or equivalent
- Four years of administrative experience
- Intermediate proficiency in MS Office (Outlook, Excel, PPT)
- Excellent verbal and written communication skills
- Organizational skills and attention to detail
Full Job Posting
Overview
- Ecolab is seeking an Administrative Assistant III to join our team. You’ll be at the heart of a dynamic team, supporting senior leaders and helping drive business success.
How You’ll Make An Impact
- Perform general administrative duties in support of individuals, teams, and business processes
- Develop, compile, and analyze basic information for inclusion in reports or presentation materials
- Prepare charts, graphs, and tables to support business insights and decision making
- Coordinate meeting logistics, including reserving conference rooms, setting up equipment, and preparing materials
- Manage calendars across time zones and ensure leaders are where they need to be
- Support financial processes such as corporate card reconciliation, invoice tracking, and budget planning
- Arrange domestic and international travel, including visa processing
- Provide HR related support for hiring, onboarding, promotions, transfers, and terminations
- Assist with processing legal contracts and maintaining accurate customer master data
- Compile and edit presentation content from multiple sources and distribute reports to stakeholders
- Maintain agendas, action item lists, and program plans, escalating issues when needed
- Respond to routine correspondence following established procedures
Minimum Qualifications
- High school diploma or equivalent
- Four years of administrative experience
- Immigration sponsorship is not available for this position
Preferred Qualifications
- Bachelor’s degree
- Intermediate proficiency in MS Office (Outlook, Excel, PPT)
- Experience successfully managing multiple, competing priorities to meet deadlines
- Excellent verbal and written communication skills, with a strong customer service focus
- Organizational skills and attention to detail
- Experience anticipating needs, being resourceful, and using sound judgment and tact
- Critical thinking, analytical, and problem solving skills
- Learning agility; Experience quickly gaining knowledge of organizational operations, procedures, and staff
- Experience working independently, as well as collaborating in a team environment
- Reliability, flexibility and approachability
- Process oriented, adaptable, reliable, flexible and approachable
What’s in it For You
- Access to comprehensive benefits package including medical, dental, vision, matching 401K, company paid pension, stock purchase plan, paid parental leave, select discounted childcare resources
- Opportunity to take on meaningful challenges helping customers achieve clean water, safe food, and healthy environments
- Ability to make an impact and shape your career with a company passionate about growth
- Support of an organization that believes in including and engaging diverse people, perspectives, and ideas
About Ecolab
- Ecolab is a global leader in water, hygiene, and infection prevention solutions and services.
- We help customers in food, healthcare, life sciences, hospitality, and industrial markets in more than 170 countries.
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