District Admin & PRO
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Key skills for this role
About the Role
Ecolab seeks a District Admin & PRO to manage government relations, immigration, and administrative operations in Qatar. The role involves liaising with Qatari authorities, processing visas, and providing executive support.
Key Skills for This Role
Responsibilities
- Manage and process residency permits, work visas, renewals, cancellations, and dependents’ visas
- Act as liaison with MOI, Labor Department, Immigration, and other authorities
- Handle Business Visas for visitors
- Process employee site passes for Mesaieed and Ras Laffan Industrial Areas
- Maintain accurate records of Residency IDs, Passports, and government documentation
- Register HS Codes for new/existing products; coordinate with customs and port authorities
- Ensure timely issuance and renewal of business/trade licenses
- Provide executive level support: calendar management, meeting coordination, travel arrangements
- Prepare reports, presentations, and dashboards for leadership
- Support HR processes: onboarding, promotions, transfers, terminations
- Manage office systems, supplies, and vendor coordination
- Maintain SharePoint sites and shared drives for document control
Requirements
- Diploma or higher (Bachelor’s preferred)
- Experience in government relations and immigration processes
- Knowledge of Qatari regulations (MOI, Labor, Immigration)
Full Job Posting
Role Overview
- The District Admin & PRO is a key role responsible for managing government relations, immigration processes, and administrative operations for associates and the company in Qatar.
- You will act as the primary liaison with Qatari authorities (MOI, Labor, Immigration, Environment, Customs, Ports) and ensure compliance with local regulations.
- Additionally, you will provide high level administrative support to district leadership and coordinate regional requirements.
Government Relations & Immigration
- Manage and process residency permits, work visas, renewals, cancellations, and dependents’ visas.
- Act as liaison with MOI, Labor Department, Immigration, Ministry of Environment, and other authorities.
- Handle Business Visas for visitors, especially critical positions.
- Process employee site passes for Mesaieed and Ras Laffan Industrial Areas.
- Maintain accurate records of Residency IDs, Passports, and all government related documentation.
- Advise management on legal requirements and regulatory changes.
- Register HS Codes for new/existing products; coordinate with customs and port authorities for shipments and documentation.
- Ensure timely issuance and renewal of business/trade licenses and related corporate filings.
Administrative Operations
- Provide executive level support: calendar management, meeting coordination, travel arrangements (including visa processing), and expense tracking.
- Prepare reports, presentations, and dashboards for leadership.
- Support HR processes: onboarding, promotions, transfers, terminations, and asset handovers.
- Manage office systems, supplies, and vendor coordination.
- Maintain SharePoint sites and shared drives for document control and team collaboration.
Compliance & Records Management
- Maintain audit ready documentation for immigration, licensing, and insurance.
- Track expiries and deadlines; implement alerts for renewals and inspections.
- Ensure confidentiality and compliance with local laws and company policies.
Minimum Qualifications
- Diploma or higher (Bachelor’s preferred).
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