District Admin & PRO
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Key skills for this role
About the Role
Ecolab seeks a District Admin & PRO in Doha, Qatar to manage government relations, immigration processes, and administrative operations. Requires 3-5 years PRO/GRO experience, knowledge of Qatari immigration laws, and fluency in English and Arabic.
Key Skills for This Role
Responsibilities
- Manage and process residency permits, work visas, renewals, cancellations, and dependents’ visas
- Act as liaison with MOI, Labor Department, Immigration, Ministry of Environment, and other authorities
- Handle Business Visas for visitors
- Process employee site passes for Mesaieed and Ras Laffan Industrial Areas
- Maintain accurate records of Residency IDs, Passports, and all government related documentation
- Advise management on legal requirements and regulatory changes
- Register HS Codes for new/existing products; coordinate with customs and port authorities for shipments
- Ensure timely issuance and renewal of business/trade licenses and related corporate filings
- Provide executive level support: calendar management, meeting coordination, travel arrangements, expense tracking
- Prepare reports, presentations, and dashboards for leadership
- Support HR processes: onboarding, promotions, transfers, terminations, and asset handovers
- Manage office systems, supplies, and vendor coordination
Requirements
- Diploma or higher (Bachelor’s preferred)
- 3–5 years experience in PRO/GRO or Office Administration roles
- Proven experience with Qatari immigration and labor laws; strong knowledge of government procedures
- Fluent in English and Arabic (written and spoken)
- Proficiency in Microsoft Office, email systems, and document management tools
- Valid QID with NOC and Qatar driving license
- Customer service focused with strong interpersonal skills
- Excellent time management and ability to meet critical deadlines
- Strong attention to detail and problem solving skills
- Ability to work independently and in a team environment
- Immediate availability preferred
Full Job Posting
Role Overview
- The District Admin & PRO is a key role responsible for managing government relations, immigration processes, and administrative operations for associates and the company in Qatar.
- You will act as the primary liaison with Qatari authorities (MOI, Labor, Immigration, Environment, Customs, Ports) and ensure compliance with local regulations.
- Additionally, you will provide high level administrative support to district leadership and coordinate regional requirements, including occasional UAE related documentation (JAFZA/Mainland).
What’s In It For You
- Opportunity to tackle meaningful challenges supporting clean water, safe food, and healthy environments.
- Career growth in a global organization passionate about development and inclusion.
- Competitive benefits and a collaborative work culture that values diverse perspectives.
Government Relations & Immigration
- Manage and process residency permits, work visas, renewals, cancellations, and dependents’ visas.
- Act as liaison with MOI, Labor Department, Immigration, Ministry of Environment, and other authorities.
- Handle Business Visas for visitors, especially critical positions.
- Process employee site passes for Mesaieed and Ras Laffan Industrial Areas.
- Maintain accurate records of Residency IDs, Passports, and all government related documentation.
- Advise management on legal requirements and regulatory changes.
- Register HS Codes for new/existing products; coordinate with customs and port authorities for shipments and documentation.
- Ensure timely issuance and renewal of business/trade licenses and related corporate filings.
Administrative Operations
- Provide executive level support: calendar management, meeting coordination, travel arrangements (including visa processing), and expense tracking.
- Prepare reports, presentations, and dashboards for leadership.
- Support HR processes: onboarding, promotions, transfers, terminations, and asset handovers.
- Manage office systems, supplies, and vendor coordination.
- Maintain SharePoint sites and shared drives for document control and team collaboration.
Compliance & Records Management
- Maintain audit ready documentation for immigration, licensing, and insurance.
- Track expiries and deadlines; implement alerts for renewals and inspections.
- Ensure confidentiality and compliance with local laws and company policies.
Minimum Qualifications
- Diploma or higher (Bachelor’s preferred).
- 3–5 years experience in PRO/GRO or Office Administration roles.
- Proven experience with Qatari immigration and labor laws; strong knowledge of government procedures.
- Fluent in English and Arabic (written and spoken).
- Proficiency in Microsoft Office, email systems, and document management tools.
- Valid QID with NOC and Qatar driving license.
Preferred Qualifications
- Customer service focused with strong interpersonal skills.
- Excellent time management and ability to meet critical deadlines.
- Strong attention to detail and problem solving skills.
- Ability to work independently and in a team environment.
- Immediate availability preferred.
Our Commitment to a Culture of Inclusion & Belonging
- Ecolab is committed to fair and equal treatment of associates and applicants and furthering the principles of Equal Opportunity to Employment.
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